Summary
Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen-sharing activity, and you can share it securely across your organization.
A recording will expire and be automatically deleted after 60 days from the date of the recording. The length of time it is available is set by our Microsoft Admins, but you can change the expiration date of any given recording. This article walks through how recording works in Teams Meetings.
Notes - Meeting recordings do not capture whiteboards, annotations, shared notes, or content shared in the stage view by apps, and also do not include videos or animations embedded in PowerPoint Live presentations.
When you view a meeting recording, you will see no more than four people's video streams at once.
How-To
Task: Start recording a meeting
When you start recording a meeting, you also turn on live transcriptions
Instructions
Step 1 - Start or join the meeting.
Step 2 - Go to the meeting controls and select More actions > select Record and transcribe, then select Start recording.
Notes:
- Everyone in the meeting gets notified that recording and transcription have started.
- You can not make multiple recordings of the same meeting at the same time.
- If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.
- Meeting participants have the option of viewing the transcription during the meeting. For details, see view live transcription
Outcome
You know how to start recording a Meeting.
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Task: Stop recording a meeting
Instructions
Step 1 - Go to the meeting controls select More actions and select Record and Transcribe
Step 2 - Choose one of the following:
- Stop recording: Stops the recording and live transcription.
- Stop transcription: Stops just the live transcription. The recording continues until you select Stop recording.
Outcome
You know how to stop recording a Meeting.
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Task: Manage the expiration of a meeting recording
Meeting organizers receive notices when their meeting recording is about to expire, and also when it has expired and been deleted. Meeting recordings that have been automatically deleted in the case of a OneDrive recording go to the organizer's OneDrive Recycle bin, and can be restored for 93 days - after which, they are permanently removed and cannot be recovered. If your recording has an expiration date, you will see a message indicating that when the recording pops into the meeting chat after the meeting ends.
Instructions
Step 1 - Open the details pane to view or change the expiration date.
There are a couple of different ways to get there:
- Click on the recording to open it in your browser. Once the browser page has opened, select the information "i" icon in the upper right to open the details pane.
- Or, go to My files in your OneDrive or SharePoint site and view it as a list. Mouse over the recording in question, select Show actions (the three vertical dots to the right of the file name), and then choose Details.
- If you ever have issues locating recordings, if you were the Organizer of the meeting check your My Recordings folder.
Step 2 - When the details pane is open, look for Expiration date. This is where you see the date that is currently set.
Step 3 - Open the drop-down to see your options for changing the date. Extend the recording's availability for a certain number of days, or pick a specific date on the calendar. You can also choose Remove expiration if you do not want it to be deleted.
Notes:
- The message indicating that your recording will expire will persist on the recording in the chat even if you remove the expiration date. But do not worry — if you have selected Remove Expiration it will not expire.
- The owner of the recording will get an email when it expires. At that point, they will have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.
- Watching the recording will not affect the expiration date.
Outcome
You know how to manage the expiration of a meeting recording.
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Task: Customize Access to Recordings and Transcripts
As a meeting organizer, you can choose who has access to your meeting’s recording and transcript. Select from three options: (1) Everyone, (2) Organizer and co-organizers, or (3) Specific people.
- Everyone: Anyone with the meeting link/or invited into the meeting can access.
- Organizer and co-organizers: Only the people who organized the meeting can access.
- Specific people: In addition to the organizer(s), you can choose specific individuals who can access everything related to the meeting.
By default, access is set to Everyone, but you can change this before the meeting starts.
Important: If you or another organizer changes this meeting option during the meeting, you will need to end and restart the meeting for the change to take effect.
Instructions
Step 1 - Go to Meeting options from any of the meeting option entry points.
Tip: Meeting options will open in a new window on your default browser. For the best experience, use Edge to open all meeting options.
Step 2 - Select Recording & transcript from the options on the left.
Step 3 - Select an option from the dropdown next to Who has access to the recording or transcript.
Outcome
You know how to customize access to your meeting’s recording or transcript.
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Additional Information
Find recordings
Recordings are available in different places depending on the type of meeting.
- The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.
- In OneDrive, look in My Files and then Recordings folder to locate your recordings.
- In SharePoint look in Files and then the Recordings folder.
- These folders are automatically created upon your first recording.
- The meeting recording shows up in the meeting chat or channel conversation (if you were meeting in a channel).
- Recordings are always in the Organizer's OneDrive folder. Organizer is the person that created the meeting.
Note: For now, guests and external attendees can view the recording only if it is explicitly shared with them.
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Who can start or stop a recording?
Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer is not present, as long as the meeting organizer has their cloud recording policy setting turned on. This is as long as the user is not a guest or from another organization.
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Type of user
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Can start recording?
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Can stop recording?
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Meeting organizer
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Person from same org
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Person from another org or company
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Guest
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Anonymous
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Notes:
- Recording continues even if the person who started the recording has left the meeting.
- The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours.
- If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.
See Roles in Teams meetings for details about selecting presenters and changing someone's role before and during a meeting.
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Privacy Settings
When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.
In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start. For more information, see the Microsoft Privacy Statement
The person who initiates the recording is the owner. Only the owner can delete the recording.
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Type of recording
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Permission to view
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Permission to download
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Channel meeting
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Team
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User with view permission
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Private meeting
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Invited and attended users (chat members)
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User with view permission
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Group call
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Chat members
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User with view permission
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One-to-one call
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Chat members
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User with view permission
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One-to-one PSTN (telephone) call
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Teams user
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Teams user
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Troubleshoot recordings
If you're having problems recording a meeting, you will probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:
- An IT admin must provide a recording license to both the meeting organizer and the recorder.
- Guests or federated users cannot record meetings or calls.
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Further Readings
Microsoft Support - Start, stop, and find meeting recordings in Microsoft Teams
Microsoft Support - Start, stop, and download live transcripts in Microsoft Teams meetings
Microsoft Support - Roles in Microsoft Teams meetings
Microsoft Support - Privacy Statement
Need additional help?
For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:
Learn more about the great tools our Microsoft 365 Learning sites offer!
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.