Outlook: Creating a Calendar Event in Outlook on the Web

This article details how to create a calendar event through the utilization of "Scheduling Assistant" and "Requesting a Room Resource" within Microsoft 365 Outlook on the Web.

Summary

This article details how to create a calendar event through the utilization of "Scheduling Assistant" and "Requesting a Room Resource" within Microsoft 365 Outlook on the Web.

• To create a calendar event on Microsoft 365 Outlook on the Web.
• To use the "Scheduling Assistant" to help you create a calendar event on Microsoft 365 Outlook on the Web.
• To use the "Requesting a Room Resource" to help you create a calendar event on Microsoft 365 Outlook on the Web.

 

How-To

Instructions

Step 1 - Open your USNH Email and sign in if required. Click the calendar icon on the left-hand side of your screen to go to the calendar section.

 

Step 2 - In the Microsoft 365 Outlook Calendar, select the "New event" button on the top left.

 

Step 3 - The event creation window will open. Here, you can choose the date and time of the event, as well as if it repeats and which calendar it should be put on. This is also where you will add people to the event.

 

Optional: You can use the scheduling assistant to find a time when everyone is free and/or request a room resource to schedule a meeting room.  Detailed instructions are below.

Step 4 - Verify that all your event information is correct. Select "Send" on the top left corner of the window. Your event has now been created and the event invitations have been sent.

 

Outcome

The event has been created and integrated into your Microsoft 365 Calendar.

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Instructions

Step 1 - Open your USNH Email and sign in if required. Click the calendar icon on the left-hand side of your screen to go to the calendar section.

 

Step 2 - In the Microsoft 365 Outlook Calendar, select the "New event" button on the top left.

 

Step 3 - Select the "Scheduling Assistant" on the top left of the event creation window​​​​​.

 

Step 4 - Select between "Add required attendee" or "Add optional attendee" and proceed to input names or email addresses for attendee selection. You will then be able to verify their availability.

 

Step 5 - Adjust the time of the meeting until you find an option with minimal conflicts for your attendees and/or room resources.

Step 6 - Select the "Event" on the top left of the event creation window. Verify that all your event information is correct. Select "Send" on the top left corner of the window. Your event has now been created and the event invitations have been sent.

 

Outcome

The event has been successfully established and integrated into your Microsoft 365 Calendar, with invitations promptly distributed to all designated attendees.

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Instructions

Step 1 - Open your USNH Email and sign in if required. Click the calendar icon on the left-hand side of your screen to go to the calendar section.

 

Step 2 - In the Microsoft 365 Outlook Calendar, select the "New event" button on the top left.

 

Step 3 - Select "Search for a room or location" on the event creation window​​​​ and select "Browse with Room Finder".

 

Step 4 - Designate your anticipated building location from the Room Finder. Following your selection, a comprehensive list of available rooms will be presented for your perusal.

 

Step 5 - Adjust the time of the meeting until you find an option with minimal conflicts for your attendees and/or room resources.

Step 6 - Verify that all your event information is correct. Select "Send" on the top left corner of the window. Your event has been successfully established, and the allocation of room resources has been scheduled.

 

Outcome

The event has been created and integrated into your Microsoft 365 Calendar, with your specified room resource requirements.

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Further Readings 

Outlook: Creating a calendar event in Outlook Desktop App.

Outlook: Managing Default Online Meeting Provider Settings in Outlook

Microsoft Support - Schedule with Outlook on the web 

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

• USNH M365 Learning Pathways: On-Demand Online Walk-throughs, Tutorials, & Guides for M365 Products
  https://universitysystemnh.sharepoint.com/sites/M365LP/
• SharePoint Success Site: Learn How to Plan, Build, Launch, Share, & Manage Your Sites
  https://universitysystemnh.sharepoint.com/sites/SharePointSuccessSite/

Learn more about the great tools our Microsoft 365 Learning sites offer!

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