Outlook: Managing Default Online Meeting Provider Settings in Outlook

This article provides instructions on managing the automatic inclusion of online meetings in all Outlook meetings when creating them. By default, Microsoft Teams is selected, but there are options to switch to Zoom or disable this feature.

Summary

This article provides instructions on managing the automatic inclusion of online meetings in all Outlook meetings when creating them. By default, Microsoft Teams is selected, but there are options to switch to Zoom or disable this feature.

• To manage the default online meeting provider settings on Microsoft 365 Outlook on the Web.
• To manage the default online meeting provider settings on the Windows Desktop app.
• To manage the default online meeting provider settings on the Mac Desktop app.

 

How-To

 

Instructions

Step 1 - Open your USNH Email and sign in if required.

Step 2 - Select the "Settings" button on the top right.

 

Step 3 - Select "Calendar" on the left side, and then select "Events and invitations".

Step 4 - By default, Microsoft Teams is the selected meeting provider, with Zoom also available as an option. Alternatively, you can disable this feature by unchecking "Add online meeting to all meetings".

 

Outcome

You have successfully changed the default settings for online meeting providers. When creating a new meeting, you can toggle the option for an online meeting (for that specific event) using your selected default provider.

Back to top

 

Instructions

Step 1 - Open your Windows Outlook Desktop app.

Step 2 - Select the "File" tab on the top left corner.

 

Step 3 - Select the "Options" on the bottom left corner.

 

Step 4 - Select "Calendar" on the left side and Select "Meeting Providers...".

 

Step 5 - By default, Microsoft Teams is the selected meeting provider, with Zoom also available as an option. Alternatively, you can disable this feature by unchecking the "Add online meeting to all meetings".

 

Outcome

You have successfully changed the default settings for online meeting providers. When creating a new meeting, you can toggle the option for an online meeting (for that specific event) using your selected default provider.

Back to top

 

Instructions

Step 1 - Open your MacOS Outlook Desktop app.

Step 2 - In the MacOS menu at the top of the screen, select "Outlook" and then select "Preferences...".

 

Step 3 - Select the "Calendar" option.

 

Step 4 - locate "Add online meeting to all events", then select the "Configure..." option.

 

Step 5 - By default, Microsoft Teams is the selected meeting provider, with Zoom also available as an option. Alternatively, you can disable this feature by unchecking the "Add online meeting to all meetings".

 

Outcome

You have successfully changed the default settings for online meeting providers. When creating a new meeting, you can toggle the option for an online meeting (for that specific event) using your selected default provider.

Back to top

 

Further Readings

Outlook: Creating a Calendar Event in Outlook on the Web

Outlook: Creating a calendar event in Outlook Desktop App

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

• USNH M365 Learning Pathways: On-Demand Online Walk-throughs, Tutorials, & Guides for M365 Products
  https://universitysystemnh.sharepoint.com/sites/M365LP/
• SharePoint Success Site: Learn How to Plan, Build, Launch, Share, & Manage Your Sites
  https://universitysystemnh.sharepoint.com/sites/SharePointSuccessSite/

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