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Summary
This article provides instructions on how to set an automatic (out of office) reply in the Outlook desktop application for both the Windows and Mac operating systems.
How-To
Create an Automatic Reply to respond to incoming email messages for either a standard reply or for when offices are closed.
Task: To create an automatic (out of office) reply in the Windows operating system.
Instructions
Step 1 - Open the Outlook desktop application and select the File tab.
Step 2 - Click Automated Replies (Out of Office).
Step 3 - Select the Send Automatic replies option.
Step 4 - Select a Start Time and End Time.
Step 5 - Enter a Response Message.
Step 6 - Click OK.
Outcome
An automatic reply is sent when an email is received by the email account. To test the feature, send a test email message to the email account.
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Task: To create an automatic (out of office) reply in the Mac operating system.
Instructions
Step 1 - Select the Tools tab.
Step 2 - Click Out of Office....
Step 3 - Check Send Automatic Replies.
Step 4 - Edit the response in the clear box. Additionally you may chose to only send them within a certain time period. You may also elect to send a message to people outside USNH.
Step 5 - Click OK.
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Outcome
An automatic reply is send when an email is received by the email account. To test the feature, send a test email message to the email account.
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Further Readings
Send automatic Out of Office replies from Outlook for Mac
Set up an Automatic Reply
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