Qualtrics: Reassigning Ownership of a Survey

Summary

This article has instructions for how to transfer ownership of a Qualtrics survey.

 

Content

The Qualtrics Research Suite has Collaboration features that allow users to share a survey and/or its results with other users.  In fact, you can even share with other people who use Qualtrics who are not members of the USNH community.  For more details on the Collaboration features, see https://www.qualtrics.com/university/researchsuite/basic-building/getting-started/collaboration/  .

In a case where one would want to transfer ownership of a Qualtrics survey to someone else (user leaving the University), it is possible, but it is not something that the user can do on their own.

The best scenario is where the current owner of the survey can make the request before leaving their current role.  In this case, the owner of the survey should contact the Technology Help Desk and request that the ownership of the survey or surveys be transferred to another user.  The request should include:

  • Exact name of each survey to transfer
  • Full name of the new owner
  • USNH account username of the new owner

In a situation where the survey owner is no longer at USNH, access to data owned by that person can only be transferred to another individual if you submit a formal request that documents the need and that request receives proper approvals.

A request to access personal protected information can be made online via the IT Accounts Management System (AMS) . Login to AMS and use the "Access to Confidential And/Or Password Protected Information" link under Special Requests. For any questions regarding the form or process contact the Technology Help Desk. This request should provide the following details:

  • Exact name of each survey to transfer
  • Full name of the new owner
  • USNH account username of the new owner
  • Reason that the original owner is no longer available to make the request
  • Justification why the surveys and responses are needed

In both cases, once the request has been reviewed and received any needed approval, the ownership will be reassigned, and those involved will be notified by e-mail.

 

Further Readings

https://www.qualtrics.com/university/researchsuite/basic-building/getting-started/collaboration/  

Accounts Management System (AMS)  

 

Need additional help?

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

 

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