| Use Case |
A single presenter or a panel presenting to a large audience of attendees. Attendees can interact via chat, Q&A, and reactions without camera or microphone.
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A single presenter or a panel presenting to an interactive audience of attendees. Attendees can interact via chat, Q&A, and reactions without camera or microphone.
Attendees are visible to all users in the meeting.
Example: Staff Council meetings where attendees will still communicate to all participants in the chat.
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A single presenter or a panel presenting to an interactive audience of attendees. Attendees participation is limited to asking questions via Q&A.
Attendee names are not viewable during the town hall, but will be available in reports and Q&A if enabled
Example: Guest lectures where the audience may want to submit questions.
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| Participant limits |
USNH Licenses have a 500 person limit for our Webinars.
There is one 1,000 attendee license available through Learning Space Technologies (LST).
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1000 |
Microsoft Teams live events can support up to 10,000 attendees. Up to 50 events can be hosted simultaneously across a tenant, and each broadcast can last up to 16 hours. |
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Roles
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Host – Schedules, customizes, and starts the webinar, starts/stops recordings, launches polls, moderates users, and ends the webinar
Co-Host – All host abilities except for starting/stopping webinars.
Panelists – The presenters for the webinar who can share video, audio, and content, can view and moderate Q&A
Attendees – Viewers of the webinar who can only interact via chat, answering polls, and submitting questions in Q&A.
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Organizer – the person who creates the Webinar in Teams, can start recordings
Co-Organizer – Can be assigned to assist in webinar moderation and participant controls, such as unmuting Attendees
Presenters - The presenters for the webinar who can share video, audio, and content
Attendees – Registered* viewers of the webinar who can only interact via chat, answering polls, and submitting questions in Q&A.
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Organizer – the person who creates the Live Event
Co-Organizer – Can be assigned to assist in Town Hall Q&A moderation
Presenters - The presenters for the webinar who can share video, audio, and content. Presenters can also moderate Q&A.
Attendees – Viewers of the Town Hall who may only interact by submitting questions in Q&A
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| Who Can be the Presenter? |
USNH Zoom Users
External presenters |
USNH M365 Users
External presenters |
USNH M365 Users
External presenters |
| Who can attend |
USNH Zoom users only
Any Zoom accounts
Public guests |
Can be limited to:
- Specific USNH M365 People and Groups
- All USNH M365 users - Organization Only
- Public guests
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Can be limited to:
- Specific USNH M365 People and Groups
- All USNH M365 users - Organization Only
- Public guests
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Practice Sessions / Pre-live setup
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Yes, you can open the webinar for presenters (Panelists) prior to the webinar being live for attendees until the Host confirms “Start Webinar”
Can be limited to:
- Hosts and Panelists Only
- Hosts and Panelists including unidirectional chat to attendees
- Open chat for all participants
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Q&A
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Published questions allow for optional upvoting or optional comments to create a response thread. Hosts can also enable anonymous questions.
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Attendees are always able to emoji react to viewable questions. Comments can be enabled or disabled for attendees to create response threads. Organizers can also enable anonymous questions.
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Q&A can be enabled/disabled. See Q&A in Microsoft Teams
Attendees are always able to emoji react to viewable questions. Comments can be enabled or disabled for attendees to create response threads.Organizers can also enable anonymous questions.
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Recordings
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The Zoom Kaltura integration can automatically transfer these to the appropriate host’s personal Kaltura media.
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Once recorded, the video file will be sent to the Organizer’s personal OneDrive. The video will be available to all participants with a 60-day retention period by default, but these settings can be changed by the organizer in OneDrive.
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Same as Teams Webinar
Teams Town Halls now have improved resolution and quality from Live Events.
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Accessibility
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Options include:
- Automated transcription and captions
- Assigning users to provide human generated captions
- Dedicated sign language interpretation video feeds
- Separate audio channels for multi-language interpreters
- NOTE: Automated language translation is not available by default for USNH Zoom users
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Options include:
- Automated transcription and captions
- Assigning users to provide human generated captions (CART)
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Camera Views
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Hosts can choose from multiple layouts for attendees including customizable gallery views and spotlighting/pinning cameras.
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Gallery view is automated by Teams. Presenter cameras can be spotlighted for everyone or pinned by an attendee.
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Presenters can now Manage what users see and gallery view + shared screen content is fully customizable by all presenters.
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| Requesting / Allocation |
Zoom Webinars must be requested either through LST (1,000 person license) or TLT (500 person licenses) and are available on a first come first serve basis. There are limited licenses. |
Can be created by any USNH user |
Can be created by any USNH user |