Microsoft Teams: Creating and Scheduling a Teams Webinar

Summary

This article will walk you through the process of creating and scheduling a Webinar within Microsoft Teams as well as provide information regarding certain features

 

How-To

Task: Using the steps below, the user will be able to create and schedule a Webinar

Webinars, are a structured on-line meeting where Presenters share ideas or provide training to their audience. Attendees have limited audio and video permissions. 

Instructions

  1. In the Teams calendar, select the arrow next to New meeting and select Webinar.

  1. Enter the webinar details.

  1. On the New webinar page, enter the title and date of the webinar, its start and end times, and a description. You can also add presenters and co-organizers to the event.
    1. Webinar co-organizers can help manage events by editing registration forms, customizing the event theme.  Co-organizers can modify the event in many of the same ways an organizer can, except co-organizers can't change the webinar's Details section (date, time, etc.). Up to 10 co-organizers, only from your org, can be added.
    2. To allow others to present content during the webinar, list them on the invite. Presenters don’t need to register. They'll join the webinar in the same way that they join a regular meeting. 
    3. Easily add up to 20 external presenters to your webinar. External presenters are presenters who are anonymous, outside your org, or don’t use Teams.
    4. External presenters will receive a unique join link that allows them to join the webinar without waiting in the lobby. 

  • Guest presenters must sign in with their guest accounts to join the meeting. Anonymous presenters don't need to sign in with a Microsoft account. 

  • External presenters shouldn't forward their links. They can join using the same link on up to three devices.

  • If a guest hasn’t successfully authenticated when joining the event, they'll be placed in the lobby. From there, an event organizer or presenter can approve or deny their request to join the event. 

  1. To add an external presenter:
    1. Go to your Teams calendar.
    2. Select an upcoming webinar and select Manage event.
    3. Select Add external presenters.

  1. By default, the webinar will be Public, or open to anyone in and outside of your organization to register. You can change it from Public to Your organization, which will make the event page and registration available only to people within your org.
  2. In the meeting notes section, you can add agenda items and notes, as well as assign pre-webinar tasks to presenters. This info is only shared with presenters.   Note: Attendees won't see the details entered on this form.
  3. Select Save to move onto registration. Note: When you save the event, invites will be sent to attendees automatically.

 

Outcome

 

Users should be able to create and send invites for Microsoft Teams Webinars

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

 

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