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Summary
These instructions apply only to the USNH Extend Canvas course site. This document describes how to add the users in your course as well as suggestions for managing your students at the end of the term.
Overview
Users
The term “Users” refers to both students and teachers. When an action refers to only one or the other, then the word student or teacher will be used. Adding users to your course requires you to know the user’s email address. USNH users will use their USNH email while non-USNH users will provide you with their preferred email address.
Course Preparation
Before you add students, you will want to have your course built and published. When you add students to your course, if your course is published, then an email is sent inviting the student to your course. Teachers can be added anytime to the course and will receive an email inviting them to the course.
The publish course option is located on the course Home page. Even if you have chosen to set a start and end date in the course Settings area, you must still Publish the course. The Publish course and Start date are 2 separate steps.
Note: Students DO NOT receive the course invitation unless and until they can access the course. This means the course must be published and if you have set the course start date, students will receive the email either on or after the start date.
Non-USNH users are required to setup their account using their preferred (non-USNH) email address and entering a password. They will receive a course invitation email from notifications@instructure.com directing them to do this.
USNH-affiliated users will use their USNH email and current USNH credentials to login.
For additional information regarding logging into Canvas Extend, see the article on Canvas Extend USNH: Logging into your Course
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How-To
How to add and invite users (non-USNH and USNH users)
To add people to your course you will need their email address.
- For non-USNH students use the email address they previously provided to you and used for creating their Canvas Extend USNH account. For non-USNH users you also need to enter their Name when you add them to the course.
- For USNH-affiliated users, use their USNH campus email address in the form of username@campus.edu, e.g. jbd2519@unh.edu or jbd2519@plymouth.edu. The USNH user's name is already associated to their USNH campus email address and so should display automatically.
Note: USNH users sometimes have multiple email aliases. If this is the case, once you enter their email address and hit "Next", you will get the following message: "There were several possible matches with the import. Please resolve them below" and be asked to select the user from two or more choices. You should almost always select the address in the form of username@campus.edu e.g. jbd2519@unh.edu or jbd2519@plymouth.edu or jbd2519@keene.edu.
Task: To Add and Invite Users to your Canvas Courses
Instructions
Step 1 - From your Canvas dashboard, access your Extend USNH course. Use these links to log into Canvas:
Step 2 - In the Course Menu, select People, then select +People on the right side.
Step 3 - Select the option to Add user(s) by - Email Address.
Step 4 - Enter the email address for the new user. If you are entering multiple users, make sure to add a comma between users. See notes above for details about using email addresses.
Step 5 - Select the Role. The role must be the same for all users being added at the same time.
Step 6 - Do NOT select the “Can interact with users in their section only” check box - leave it empty.
Step 7 - Click Next to add the student names.
In the next window enter the names of new users. Anyone with USNH credentials or prior non-USNH users will automatically be associated with their name and will not appear in this list, unless they have multiple email aliases.
Note: USNH users sometimes have multiple email aliases. If this is the case, you will get the following message: "There were several possible matches with the import. Please resolve them below" and be asked to select the user from two or more choices. You should almost always select the address in the form of username@campus.edu e.g. jbd2519@unh.edu, jbd2519@plymouth.edu, or jbd2519@keene.edu. If you see this message for a non-USNH user, select the email address they asked you to use for this course.
Step 8 - Click the link “Click to add a name” to type the student's name.
Important: If you have misspelled an email address, now is the time to fix it! Select the Back button to return to the previous screen and fix the typo, then proceed again.
Step 9 - Click Next.
The next window should display all users who will be added to your course.
Step 10 - Select Add Users to add the names to your course. This triggers a Course Invitation email to be sent to their email address.
Step 11 - Students and teachers will be listed in the People area of the course. Their status will display as Pending until they accept the course invitation.
Outcome
You are able to add and invite users to your canvas course.
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Removing Users
Task: To Remove an Existing User From Your Canvas Courses
If a student or teacher is no longer a participating in the course, you have the option to either remove the user or set their status to inactive. If a user is taking a short hiatus from the course, then setting their status to inactive might be the better option.
Instructions
Step 1 - In the course, go to the People area.
Step 2 - Locate the name and to the right select the Kabob icon to open the menu options.
Step 3 - Select either Deactivate User or Remove from Course.
- Deactivate User – removes student’s access to the course but keeps their name in the course People area.
- Remove from Course – removes student’s access to the course and removes their name from the course.
Note: In either case, the student activity is also removed, but will be restored if the student is added back into the course. Course content added by a teacher is retained regardless of their status.
Outcome
You should be able to remove an existing user from your Canvas Courses.
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End of Course Management
Once the course is over, you have a couple of options for managing the students and course.
You can close the course by entering an end date in the course Settings area and selecting the option "Students can only participate in the course between these dates". You could also disable the student’s status. Faculty access to the course doesn’t change unless their status is disabled or they are removed from the course.
If you are planning on offering the course again, you can reuse the course material by copying the course content into another course shell within the same Canvas instance. In the new course, you can make changes to the content and/or change assessment dates.
Another option and probably less desirable, is to remove all students and reuse the same course instance. Just be aware, by selecting this option you lose all student activity.
Note: Instructions to copy a course can be found in the Canvas guides.
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Further Readings
Canvas Extend USNH: Logging into your Course
USNH Campus Canvas login links:
Canvas Community - How do I copy a Canvas course into a new course shell?
Need additional help?
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.