MS Teams: Uploading/Sharing Files or Folders in Microsoft Teams

Summary

This article provides instructions on how to upload, save, and share files and folders in Teams on your computer, and mobile devices.

Body

Summary

This article provides instructions on how to upload, save, and share files and folders in Teams on your computer, and mobile devices.

 

How-To

 

Share a file in a Chat from the Desktop Application

Sharing files within a Team can streamline collaboration when working in groups. There are two methods of sharing files from the Microsoft Teams desktop application. Both of these methods are very different from mobile devices, find instructions for iOS and Android below.

Note: You have access to files from your computer, OneDrive for Business account, and any third-party cloud storage you or your admin have added to Teams.

Instructions

Step 1 - Click the plus sign to the right of or beneath the chat box and select Attach fileChoose file button.

Step 2 - Select either OneDrive, or Upload from this device.

Step 3 - Locate the file you want to share and click Share, or Open.

 


Share a File with your Team in a Channel from the Desktop Application

Instructions

Step 1 - Navigate to the channel of the Team you would like to share a file in.

Step 2 - Select Files tab.

Step 3 - Select Upload, or drag the file into the window to upload it. 

 


Attach a File to a Message on an iOS device

Instructions

Step 1 - Click the plus sign below the chat box and select Attach fileChoose file button.

Step 2 - Select the file from your device or cloud storage service. Refer to Learn how to add third party apps to your iOS device.


Share within Teams on an iOS device

Tip: To view files on your mobile device, upload files in the desktop or web application.

Instructions

Step 1 - Navigate to the file you want to share.

Step 2 - Tap More options Select to see more options Share.

Step 3 - Search by person or group name in the Chat tab.

Step 4 - On the Channel tab from the list of teams and channels, tap the channel you want to share with.

Additional share options

  • To share a link outside of Teams, use Copy link.
  • To download a copy of the file to your phone that you can then choose how you want to share the file, use Send a copy.

Attach a File to a Channel conversation or Chat session on an Android device

Tip: To view files on your mobile device, upload files in the desktop or web application.

Instructions

Step 1 - Tap Choose fileChoose file buttonbelow the compose box.

Step 2 - Select the file from your device or cloud storage service.


Share a File that has already been uploaded to Teams on your Android device

Instructions

Step 1 - Swipe up from the navigation bar at the bottom of the application, then tap Files.

Step 2 - Navigate to the file you want (choose from cloud storage or the list of recently opened files) and tap More options Select to see more options > Share.

Step 3 - Search by person, keyword, or group name in the Chat tab, and keyword or channel name in the Channel tab.


Access Files that have already been uploaded

Instructions

Step 1 - Open the chat or channel that the file was uploaded to.

Step 2 - At the top of the window, next to the title header, select the Files tab.

 

 

Further Readings

Teams: Chat

Teams: Managing Chat Sessions

Microsoft Teams: Upload and share files

Microsoft: Tips for Teams files

  

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

Details

Details

Article ID: 2449
Created
Thu 10/1/20 4:12 PM
Modified
Tue 12/10/24 11:15 AM
Applicable Institution(s):
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
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