Body
Summary
This article will review how to start or join a Teams Meeting and some important nuances in the set up.
How-To
Task: A description of how to start or join a meeting.
Instructions
Joining a Meeting Review
You can access your meetings from an Outlook invite/your Outlook calendar (web or desktop versions), the Teams Application, or the Canvas Integration. Email notifications are sent to guest users with login information. Typically in all of these locations there will be some form of
Join button you can click to join the meeting. If you are a meeting organizer or co-organizer, you may have to let attendees in from the meeting Lobby depending on the settings you set up prior to your meeting. Please see the following
Knowledge Base article which reviews the default settings, this one which reviews
Controlling Participants in your Meeting, and
Adding Co-organizers for more information.
Finding the Meeting Link
You can also utilize the meeting ID and passcode to join from the Teams application, or join via a URL. Once the meeting is created if using Microsoft Teams you can find the link under Calendar click on your meeting title in your calendar find the URL and then click the copy icon to copy the link if you need to send it to someone.
Finding Join Information within a Meeting
If you need to find information from within a meeting. You can find it under the more menu item and then Meeting Info. From here you'll find all your meeting invitation information. Click copy join info to send to someone else.
Who Can Start a Meeting in Microsoft Teams?
Starting the meeting does depend on your settings in your meeting for Who can Bypass the Lobby? Please note our settings do state - Based on your meeting policy, people joining without an account, people from untrusted orgs, and people dialing in may wait in the lobby until someone from your or a trusted org join despite selecting 'Everyone Option'. The default setting for who can bypass the lobby is People in my org and guests.
Meeting organizers or co-organizers must be a part of our organization (USNH) and if the lobby is set up to organizers and co-organizers only, they must join in order to admit others to a meeting.
This is important especially when you have guests from outside the institution joining a meeting, someone internally (USNH) must let external users in per the policy stated above.
Outcome
Users will better understand how to start or start a meeting.
Further Readings
Teams Meetings: Settings Default
Adding Co-organizers
Controlling Participants in your Meeting
Need additional help?
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.