OneDrive/SharePoint: Check Your OneDrive and SharePoint Storage Capacity and Usage

Summary

Managing storage in OneDrive and SharePoint is essential to ensure you’re not exceeding your allocated quota, which can impact file sharing and collaboration – it’s important to monitor your storage usage regularly. This article provides step-by-step instructions on how to check your OneDrive storage usage and quota, as well as how to check SharePoint site storage metrics for site owners.

Looking to check your Outlook Exchange email quota? View this KB Article for instructions: Checking Email Quota in Outlook. 

How-To

View OneDrive Storage Usage

Using OneDrive on the Web:

1. Sign in to OneDrive (https://portal/office.com/onedrive).
2. On the bottom of the left panel, your storage usage is displayed along with the total available space.
3. Clicking the highlighted usage value will open a more detailed breakdown of your largest files.

Using the OneDrive Sync App (Windows)

1. Find the OneDrive icon: In the system tray (bottom-right corner), select the OneDrive cloud icon.
2. Open settings: Right-click the icon and choose Settings.
3. View Storage: Storage used and available is shown on the bottom left of the Sync and Backup tab.
4. Click Manage Storage: This will open a page in your browser showing your OneDrive’s largest files to aid in cleanup.

 Using the OneDrive Sync App (MacOS)

1. Find the OneDrive icon: Look for the OneDrive cloud icon in the menu bar at the top right of your MacOS screen.
2. Open Preferences: Click the icon and choose Preferences.
3. View Account storage: Click the Account tab to view storage used and available, select Manage Storage to see your storage usage. This will open a browser page displaying your storage details.

For more information, visit Microsoft's OneDrive support page.

View SharePoint Site Storage Metrics

Important! Only users with owner or admin permissions on the SharePoint site will be able to view storage metrics.

For Site Owners and Admins:

1. Launch your SharePoint site.
2. Select Settings (gear icon top right) > Site Information > View all site settings (at the bottom).
3. Under the Site Collection Administration section, select Storage Metrics to view detailed site storage usage.
4. Your site collection storage quota will appear in the top right corner of the Storage Metrics page, along with a breakdown of data usage.

Outcome

Your OneDrive and SharePoint storage and usage data are displayed. 

 

Further Readings

M365: Cleanup Tips for OneDrive, SharePoint and Teams
 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

• USNH M365 Learning Pathways: On-Demand Online Walk-throughs, Tutorials, & Guides for M365 Products
  https://universitysystemnh.sharepoint.com/sites/M365LP/
• SharePoint Success Site: Learn How to Plan, Build, Launch, Share, & Manage Your Sites
  https://universitysystemnh.sharepoint.com/sites/SharePointSuccessSite/

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.