Important! Your USNH OneDrive for work or school account is not intended as the primary source for storing large amounts of department owned data (like SharePoint). It does NOT retain permanency and is subject to deletion when your employment or student status expires. If you are a collaborator in a OneDrive file that belongs to a departing individual, you will also lose access to that data unless it is moved or copied into a folder you own. See FAQ's for Graduating Students, Moving Institutional Files to SharePoint before leaving USNH and Copying Personal Files/Folders before Leaving the University for more information. 

1. Identify large files: Sort files by size and delete those you own that are no longer needed.
   Check Your OneDrive and SharePoint Storage Capacity and Usage
    
2. Move files for retention: Move files you own to external storage or department SharePoint locations. Consider moving department video files to Kaltura.
   Moving Institutional Files to SharePoint before leaving USNH
   Kaltura: Upload or Create Media
    
3. Sort and delete old or duplicate files: Organize and remove old files you own, remove any shortcuts linked to files or folders you no longer wish to collaborate on. 
   Organize and find files in OneDrive
   Delete files or folders in OneDrive 
   Manage Shortcuts in OneDrive
    
4. Clear recycle bin: Empty the OneDrive recycle bin to free up space.
   Restore or empty the OneDrive recycle bin
    
5. Organize folders: Group similar files together into folders for better structure.
   Sort, rename and move files or folders in OneDrive
    
6. Review shared files: Clean up unnecessary shared files and permissions.
   Stop or change sharing of OneDrive files
    
7. Manage versions: Review version history and delete older versions to avoid excess storage usage.
   Manage versions in OneDrive

1. Identify large files: Site owners can view storage metrics.
   Check Your OneDrive and SharePoint Storage Capacity and Usage
    
2. Sort and delete old or duplicate files: Organize and clean up outdated and duplicate data.
   Use sorting to modify a SharePoint view
   Delete files in SharePoint
    
3. Move files to alternate storage: Transfer to another storage or move video files to Kaltura.
   Move or copy files in SharePoint
   Kaltura: Upload or Create Media
    
4. Clear recycle bin: Free up storage space.
   Delete items or empty the Recycle Bin of a SharePoint site
    
5. Organize folders: Sort files into logical folders to aid in site organization and avoid duplicates.
   Manage SharePoint document libraries
    
6. Review shared files: Review permissions and clean up access.
   Manage sharing in SharePoint
    
7. Manage versions: Control file version history to limit storage consumption.
   Delete unnecessary versions of SharePoint files

1. Delete Teams that Are No Longer Needed: If a team is no longer required and doesn’t need to be archived, consider deleting it to free up space. Deleted teams will be removed entirely from the Teams interface, but data can be recovered for 30 days. 
   Delete a Microsoft Team
    
2. Archive Inactive Teams: Team Owners should regularly review active teams and decide which ones can be archived. Archiving a team hides it from active use but preserves the content for reference. USNH Teams administrators can complete this request for you. 
   Submit a TeamDynamix request to Archive a Team

View the table below to determine which option is best for your Team.
 

3. Organize and Delete Unused Channels: Within each team, review the channels. Delete any unused or redundant channels to declutter the workspace. Note that deleting a channel also removes its messages and files from the team’s view. Files shared in the channel are still accessible in SharePoint.
   How to manage channels
    
4. Leave or Mute Old Conversations: If you’re part of old chats that are no longer relevant, consider leaving them or muting notifications.
   How to leave a group chat
    
5. Clean Up Files in Teams: Files shared in Teams are stored in SharePoint (for teams and channels) and OneDrive (for individual chats). Review and delete files you own that are no longer necessary.
   Manage files in Teams
    
6. Organize Teams Tabs: Review and remove outdated tabs in channels, especially those linking to files or apps that are no longer relevant.
   Manage tabs in Teams
    
7. Use Tags to Organize People by Function: To streamline communication, use tags to group members of a team by their role or function, making it easier to reach the right people without creating unnecessary channels.
   How to use tags in Teams