Teams Meetings: Adding Co-organizers

Summary

After you have invited people to your meeting, you can add up to 10 Co-organizers to help manage your meeting. Co-organizers are displayed as additional organizers in the meeting participant list and have most of the capabilities of the meeting organizer. This article details how to add Co-organizers to Teams Meetings. 

 

Co-organizer capabilities

Understand Co-organizer capabilities before you add Co-organizers to a meeting:

Co-organizers can:

Co-organizers cannot:

Access and change meeting options

Manage the meeting recording

Manage breakout rooms

Remove or change the meeting organizer's role

Bypass the lobby

Edit invitation info and send updated invites to attendees

Admit people from the lobby during a meeting

  

Lock the meeting

  

Present content

  

Change another participant’s meeting role

  

Change meeting options during a channel meeting*

  

End meeting for all

  

 

How-To

Important Notes

  • To allow co-organizers to change meeting options in a channel meeting, they must be directly invited to the channel meeting invitation.
  • Non-USNH users can't be made co-organizers. 
  • To allow co-organizers to manage breakout rooms, they must be from the same organization as the meeting organizer.

 

Task: To add a Co-organizer in Teams Meetings

There are two ways to add co-organizers in Teams Meetings, through the Teams application or through Outlook. See both instructions below.

Teams Application Instructions 

Step 1 -  Go to the Calendar in your Teams app and click +New to add a meeting. Make sure Teams Meeting is slid to on

Step 2 -  Click on Meeting Options (gear icon) next to the Teams Meetings slider

Step 3 - On the Meeting options page, select Roles on the left then "Choose co-organizers".  Use either option to add a person:

  • Search for  their name to add them to the meeting as a co-organizer, or
  • If they were already added to the meeting invite, use the down arrow and choose the name of the additional co-organizer(s) from the list of attendees.

Meeting options > Roles > Coose co-organizers.

 

Step 4 - Select Apply at the bottom of your screen.

 

Outlook Instructions 

Step 1 - Schedule your meeting and add attendees. Any people you want to be co-organizers must be added as required attendees. 

Step 2 - In your Outlook calendar, select the meeting and then choose Meeting Options from the side bar. 

  • Make sure the people you want to add are already required attendees in your meeting

Step 3 - On the meeting options page choose Roles and then Choose co-organizers

Step 4 - Select the down arrow and choose the name of the additional co-organizer(s).

Meeting options with a co-organizer.

 

Step 5 - Select Save at the bottom of your screen.

 

Outcome

You are able to add co-organizers to Teams Meetings. 

 

Further Readings 

Microsoft Support - Add co-organizers to a meeting in Microsoft Teams 

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

 

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