Outlook: Turning off option that adds Teams meeting to every event

Summary

This article provides instructions on how to turn off the default Outlook option that adds a Teams meeting to every calendar event in Windows, Mac and Web. 

 

Content

By default, a Teams meeting is added to every meeting created through the Outlook calendar, but you can turn this off in the Outlook preferences/options.  We provide basic instructions below.  For full instructions, see Microsoft's support article - ​​​​​Make every meeting online - Microsoft Support - with detailed steps including screenshots for how to adjust this setting in your Outlook client.  Scroll part way down within the Microsoft article and select the appropriate tab for your device: Windows, Mac, Web, Android, or iOS. 

Note: Scroll part way down within this Microsoft article and select the appropriate tab for your device - Windows, Mac, Web, Android, or iOS - to see detailed instructions with screen shots for how to adjust this setting in your Outlook client. 

Detail of tabs in article with options for different types of devices.

 

How-To

Task: To turn off the default Outlook option that adds a Teams meeting to every calendar event in a windows device.

 

Instructions

Step 1 - Select File > Options > Calendar.

Step 2 - Under Calendar options, find Add online meeting to all meetings, and click the Add Meeting Provider... button to open an Online Meeting dialog box.

Step 3 - Uncheck the Add online meeting to all meetings checkbox and click OK.

 

Outcome

Meetings and events that you create after making this change will no longer default to having an Online Meeting.  You can still add a meeting manually if desired.

Back to top

 

Task: To turn off the default Outlook option that adds a Teams meeting to every calendar event in a Mac device.

 

Instructions

Step 1 - Open Outlook Preferences and select Calendar.

Step 2 - Next to Add online meeting to all meetings, click the Configure... button to open an Online Meeting dialog box.

Step 3 - Uncheck the Add online meeting to all meetings checkbox and click Save.

 

Outcome

Meetings and events that you create after making this change will no longer default to having an Online Meeting.  You can still add a meeting manually if desired.

Back to top

 

Task: To turn off the default Outlook option that adds a Teams meeting to every calendar event in Outlook web.

 

Instructions

Step 1 - Go to portal.office.com, sign in if necessary, and then click on the Outlook option in the left navigation bar.

Step 2 - Near the right end of the top toolbar, click the flower/gear icon to open Outlook Settings.

Step 3 - Scroll down and click the View all Outlook settings link.

Step 4 - Select Calendar (far left), and then choose Events and invitations (middle).

Step 5 - Uncheck the Add online meeting to all meetings checkbox and click Save.

 

Outcome

Meetings and events that you create after making this change will no longer default to having an Online Meeting.  You can still add a meeting manually if desired.

Back to top

 

Further Readings 

Teams: Scheduling/Managing Meetings

Make every meeting online - Microsoft Support 

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

Print Article