Summary
This Knowledge Bulletin provides initial guidelines on the use and procurement of generative artificial intelligence (AI) tools, such as OpenAI’s ChatGPT, Google Bard, and Microsoft Copilot, within the University System of New Hampshire (USNH). USNH supports the responsible exploration of these tools while emphasizing key considerations, including information security, data privacy, regulatory compliance, copyright, and academic integrity.
Generative AI is a rapidly evolving technology. USNH will continue to monitor advancements, gather feedback from the university community, and update these guidelines accordingly. For additional information about generative AI and to participate in ongoing discussions about its potential applications, visit the ET&S Artificial Intelligence website .
Guidelines for Using Generative AI Tools
1. Protect Confidential Data
Do not input data classified as confidential or sensitive (Tier 2 and above) into publicly available generative AI tools, including non-public research data. For more details, see the USNH Information Classification Policy .
Information shared with AI tools using default settings may not be private and could expose proprietary or sensitive data to unauthorized parties.
2. Responsibility for AI-Generated Content
Users are accountable for any content they produce or publish that incorporates AI-generated material.
- AI-generated content may be inaccurate, misleading, or fabricated (commonly referred to as "hallucinations") and could contain copyrighted material.
- All AI-generated content should be carefully reviewed for accuracy and compliance before dissemination.
3. Adherence to Academic Integrity Policies
Refer to your institution’s student and faculty handbooks for policies on academic integrity.
- Each USNH institution or department may update its policies as the implications of generative AI use become clearer.
- Faculty are encouraged to clearly communicate permitted uses of AI in coursework and academic activities.
- Students should proactively seek clarification from instructors when necessary.
4. Be Vigilant Against AI-Enabled Phishing
Generative AI has enabled malicious actors to craft increasingly sophisticated phishing scams. Continue to follow cybersecurity best practices and report any suspicious communications to ET&S Client Services.
5. Consult with Enterprise Technology & Services (ET&S) Before Procuring AI Tools
Before acquiring additional generative AI tools, consult with ET&S about options to fit your needs or request a Security Assessment Review (SAR) for a specific tool.
USNH is committed to ensuring that all procured tools meet privacy and security standards and align with budgetary goals. Any vendor-provided AI tools must undergo a risk assessment by the USNH Cybersecurity team before use.
Conclusion
These guidelines build on existing USNH policies rather than introducing new requirements. For additional information about generative AI and to participate in ongoing discussions about its potential applications, visit the ET&S Artificial Intelligence website . Updates will be provided as the landscape evolves.
Further Readings
Technology Selection and Purchase - Service request page
Security Assessment Review (SAR) - Service request page
ET&S Artificial Intelligence website
USNH Information Classification Policy
Need additional help?
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.