Adjunct Staff Hire

This process is used to hire all adjunct staff at KSC and UNH regardless of hours or duration of appointment. 

• If you do not have an identified candidate and would like to recruit for an adjunct staff position you may utilize PeopleAdmin to create a job posting.  Resources can be found here: https://www.unh.edu/hr/peopleadmin

• This service is not available for PSU at this time.  PSU Supervisors/Hiring Managers: Please visit the PSU Human Resources SharePoint Site for more information on PSU Adjunct Hourly Hiring

• Please note: This does not include status faculty/staff taking on additional adjunct positions. Please follow the Additional Pay or Supplemental Pay process for these hires.

USNH policy requires that any new employee (including student hourly employees) cannot start work before they are fully onboarded; they must complete all new employee paperwork (including I-9 forms), and then be properly onboarded into payroll, HR, IT, and Finance systems before beginning any job at USNH so their time worked can be tracked and reported in accordance with the law. They must be timely paid for all hours worked, starting from their first day of work. In addition, employees who hire new staff must ensure that their paperwork is expeditiously routed to the appropriate department for processing.

To view a video on how to complete this form, click HERE. (Video is a general overview of the process and may not include all changes made since the initial implementation of the adjunct staff ticket process.)

Please gather the information detailed below and select the Submit a Request button to complete the hiring form.

If the information provided on the part-time adjunct staff hiring form is correct, new hires take about 10-15 business days (the extra time for processing new hires is dependent upon how quickly the new employee completes their hiring paperwork and the timing of the background check results). A new hire cannot start a position until the background check is completed.  

(Please note: Form I-9 will be sent to all new hires and re-hires without valid I-9s on file to complete electronically. Completion of the I-9 page 1 is required by day one of employment and the document verification process for page 2 is required by the 3rd day of employment. The documentation verification process for page 2 of the I-9 is to be completed in person with your Campus HR Office.)

UNH: Be prepared to attach approval documentation: Unit Head/Dean approval for all UNH non-grant funded positions. Positions with split funding should have all associated approvals. (UNH Sponsored Programs (SPA)/ Research Administration (STAR) approval is not required if grant funded.)

To complete this form the following information is needed:

Employee Information:

• Have they worked within University System in the last 3 years?
  • If Yes, on the question Adjunct Hire Type, choose Rehire
  • If No, on the question Adjunct Hire Type, choose New Hire 
  • If uncertain, choose New Hire
• Employee Name
• Employee Email
  • Note: Submission of this form will automatically send an invitation to the employee inviting them to complete necessary hiring forms and processes.

Supervisor Information:

• Enter Username or Last Name and pick user from list (at least 3 characters)
  • Supervisors must be in an Active Status Staff or Status Faculty position

Position Information:

• Institution
• Organization
• Department Name
• Campus Building
• Compensation Type – Hourly or Exempt (salary paid positions) (Exempt is not available for all departments and will require approval/review once submitted.)
• Position Number – drop down options based on Institution, Organization and Compensation Type
• UKG (formerly Kronos) Position Title (must be specific to the job)
• Job Duties – Need at least two job duties the candidate will be responsible for, be specific.   This information will feed into the offer letter as entered.

Funding Information:

• Hourly Rate or Total Salary for Duration of Contract – based on compensation type, hourly vs exempt/salary
• Hours per Pay Period or Exempt FTE – based on compensation type, hourly vs exempt/salary
• Timesheet Org – if unknown, contact your Finance Department (see below for contacts)
• Fund Org Account (may be split) – if unknown, contact your Finance Department (see below for contacts)
• Activity Code – if applicable, common for grant funded positions but not required
• Percent of funding – can be split and additional FOAPAL information will be requested
• Is Grant Funded – yes or no
  • If Yes – Is E-Verify Required (only required for certain federal grants)
• Position Start Date
• Position End Date

Additional Information:

• Background Check Information
• Attachment –
  • KSC: No Attachment Required; It is expected as the ticket submitter, that you have received approval from the financial manager of your department prior to submission.
  • UNH: Attach Unit Head/Dean approval for all non-grant funded positions.  If split funding, please attach all associated approvals. (Sponsored Programs (SPA)/ Research Administration (STAR) approval is not required if grant funded.)

Getting Assistance 

For help with Position Number, Timesheet Org, or Fund/Org/Account contact your Finance Department or the Support Team for the Administration of Research (STAR). 

Keene State College

• Finance Department: finance.division@keene.edu
• Support Team for the Administration of Research (STAR): star.team2@unh.edu

University of New Hampshire

• Finance - Academic Units - email: Fin.AcademicUnits@unh.edu

Departments/Colleges served: College of Liberal Arts, Paul College of Business and Economics, College of Health and Human Services, College of Life Sciences & Agriculture, College of Engineering & Physical Sciences, Institute of Earth, Oceans and Space (EOS)

• Finance - Central Administration - email: fin.administration@unh.edu

Departments/Colleges served: Enterprise Technology & Services, Office of Business Affairs, Facilities Services, General Administration, Athletics, Advancement, Institutional Accounts

• Finance - Academic Support - email: fin.academicsupport@unh.edu

Departments/Colleges served: Academic Affairs & Provost Office, Student Life, Graduate School, Enrollment Management, Library, Research Unit, Cooperative Extension, UNH School of Law, UNH at Manchester and Granite State College

• SPA Support Team for Research Administration (STAR):
  • Team 1 email: STAR.Team1@unh.edu     
    • EOS, CCOM and SMSOE
  • Team 2 email: STAR.Team2@unh.edu     
    • CEPS, CHHS, COLA, COLSA, CPS and UNHL
  • Team 3 email: STAR.Team3@unh.edu     
    • Extension, Outreach & Engagement: PAUL College; SHARPP; Academic Affairs; ET&S; Facilities, General Administration; SVPR & Library