Zoom: Meeting Attendance

Task: This article provides two recommendations for using Zoom to identify class session attendance.

Instructions:

Retrieving Meeting Attendance Data

1. Log into Zoom.

2. Click on the Reports selection on the menu 

Screenshot of Zoom showing red arrow pointing to "Usage" within "Usage Reports"


3. Click on Usage. 

4. Change the date field(s) to search for the meeting you are looking for, and click on the Search button.  NOTE:  Zoom can only retrieve 30 days worth of data at a time.  If you want data for more than one month, you must change the date filters accordingly.

 

Zoom screenshot with arrows pointing to the calendar date selection

5. A list of meetings will appear.  

Zoom screenshot showing list of scheduled meetings


6. Click on the number listed in the Participants column for the appropriate meeting.  

Zoom screenshot showing red arrow pointing to the number of participants

7. A new window will pop up:

Zoom screenshot with red arrow pointing to export with meeting data

 

8. Check the 'Export with meeting data' check box and click on the blue Export button.   (Note, in this example the names & emails of the meeting participants have been grayed out to protect their privacy.) 

9. Your computer will be prompted to open or download (depending on your system settings) a CSV file with the above data. 

 

Zoom through Canvas

  1. Navigate to the Zoom area in Canvas
  2. Click on All My Zoom Meetings and Recordings
  3. Click the Previous Meetings Tab                                                                Zoom screenshot showing red box around "All My Zoom Meetings/Recordings" and "previous meetings"
  4. Find the meeting in question and click on Report​​​​​​​                                               Zoom screenshot with red box around reportZoom screenshot showing "mWS Discussion for Swipe"

Recording Attendance By Using the Chat

An alternative solution to recording attendance it to ask your students to check-in at the start of class by commenting in the Chat tool with their name. Another recommendation is to continue with periodic check-ins at other times during the class to confirm that students are still participating.

The Chat can be manually saved at the end of the class session and will provide a list of student responses for each check-in time. 

Screenshot showing red arrow pointing to "Save Chat" button

Outcome:

Use will understand the two recommendations for using Zoom to identify class session attendance.

Further reading:

Instructions for downloading manually or setting up the automatic save functionality are found here.

Need additional help?

Please fill out the Zoom Web Conferencing help form with as much detail as possible, or contact the Technology Help Desk on your local campus.

 

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