Summary
Microsoft 365 Groups allow teams to collaborate by sharing resources such as email, calendars, and files. Group owners can manage membership by adding or removing members. This article explains how to manage group members in Outlook on the Web, the New Outlook app, and Classic/Legacy Outlook (Desktop).
Permissions
Only group owners can add or remove members.
Members can view the group membership list but cannot make changes.
How-To
Task: Add Members in Outlook on the Web
Instructions
Step 1 - Sign in to Outlook on the Web at https://outlook.office.com
Step 2 - In the left navigation pane, under Groups, select your group.
Step 3 - At the top of the group page, select Members.
Step 4 - Click Add members.
Step 5 - Search for the person you want to add, select their name, and click Add.
Outcome
You will be able to add members to a group from Outlook on the Web.
Task: Remove Members from Outlook on the Web
Instructions
Step 1 - Open the group in Outlook on the Web at https://outlook.office.com
Step 2 - Select Members.
Step 3 - Find the member you want to remove, click the X next to their name, and confirm.
Outcome
You will be able to remove members from a group in Outlook on the Web.
Task: Add Members in the New Outlook app
Instructions
Step 1 - Open the New Outlook app.
Step 2 - In the left pane, under Groups, select your group.
Step 3 - Click the Group settings icon (gear) or Members.
Step 4 - Select Add members, search for the person, and click Add.
Outcome
You will be able to add members from the New Outlook app.
Task: Remove Members in the New Outlook app
Instructions
Step 1 - Open the group in the New Outlook app.
Step 2 - Go to Members.
Step 3 - Click the X next to the member’s name and confirm removal.
Outcome
You will be able to remove members in the New Outlook app.
Task: Add Members in Classic/Legacy Outlook
Instructions
Step 1 - Open Classic/Legacy Outlook.
Step 2 - In the navigation pane, under Groups, select your group.
Step 3 - On the ribbon, click Add Members.
Step 4 - Choose From Outlook Contacts, From Address Book, or Invite by Email.
Step 5 - Select the person and click OK.
Outcome
You will be able to add members in Classic/Legacy Outlook.
Task: Remove Members in Classic/Legacy Outlook
Instructions
Step 1 - Open the group in Classic/Legacy Outlook.
Step 2 - On the ribbon, click Members.
Step 3 - Select the member you want to remove and click Remove.
Outcome
You will be able to remove members in Classic/Legacy Outlook.
Additional Resources
Microsoft Support: Add, edit, and remove members of groups in Outlook
https://outlook.office.com
Need additional help?
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