Outlook: Managing Default Online Meeting Provider Settings in Outlook

Summary

This article provides instructions on managing the automatic inclusion of online meetings in all Outlook meetings when creating them. By default, Microsoft Teams is selected, but there are options to switch to Zoom or disable this feature.

 

How-To

 

Task: To manage the default online meeting provider settings on Microsoft 365 Outlook on the Web.

Instructions

Step 1 - Open your USNH Email and sign in if required.

Step 2 - Select the "Settings" button on the top right.

red box hightlight the setting icon

 

Step 3 - Select "Calendar" on the left side, and then select "Events and invitations".

Step 4 - By default, Microsoft Teams is the selected meeting provider, with Zoom also available as an option. Alternatively, you can disable this feature by unchecking "Add online meeting to all meetings".

red box hightlights calendar, events, and the add online meeting to all meetings

 

Outcome

You have successfully changed the default settings for online meeting providers. When creating a new meeting, you can toggle the option for an online meeting (for that specific event) using your selected default provider.

Back to top

 

Task: To manage the default online meeting provider settings on the Windows Desktop app.

Instructions

Step 1 - Open your Windows Outlook Desktop app.

Step 2 - Select the "File" tab on the top left corner.

red box highlight the file tab

 

Step 3 - Select the "Options" on the bottom left corner.

Red box hightlight the option tab

 

Step 4 - Select "Calendar" on the left side and Select "Meeting Providers...".

red box hightlights the calendar and the meeting provoder

 

Step 5 - By default, Microsoft Teams is the selected meeting provider, with Zoom also available as an option. Alternatively, you can disable this feature by unchecking the "Add online meeting to all meetings".

an image show the providers information

 

Outcome

You have successfully changed the default settings for online meeting providers. When creating a new meeting, you can toggle the option for an online meeting (for that specific event) using your selected default provider.

Back to top

 

Task: To manage the default online meeting provider settings on the Mac Desktop app.

Instructions

Step 1 - Open your MacOS Outlook Desktop app.

Step 2 - In the MacOS menu at the top of the screen, select "Outlook" and then select "Preferences...".

red box highlights outlook tab and perferences

 

Step 3 - Select the "Calendar" option.

red box hightlight the calendar option

 

Step 4 - locate "Add online meeting to all events", then select the "Configure..." option.

red box hightlights the config option

 

Step 5 - By default, Microsoft Teams is the selected meeting provider, with Zoom also available as an option. Alternatively, you can disable this feature by unchecking the "Add online meeting to all meetings".

red box hightlight the uncheck options

 

Outcome

You have successfully changed the default settings for online meeting providers. When creating a new meeting, you can toggle the option for an online meeting (for that specific event) using your selected default provider.

Back to top

 

Further Readings

Outlook: Creating a Calendar Event in Outlook on the Web

Outlook: Creating a calendar event in Outlook Desktop App

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

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