Outlook: Creating a Signature for Email Messages on Web

This article provides instructions on how to create a signature that is automatically applied to Outlook email messages.

Summary

This article provides instructions on how to create a signature that is automatically applied to Outlook email messages.

 

How-To

Microsoft Outlook allows you to create a signature and automatically apply it to your email messages.

 

Instructions

Step 1 - Sign in to Portal.Office.Com, select the Waffle icon > Outlook.

Step 2 - Select Settings > View all Outlook settings > Compose and reply.

Step 3 - Under Email signature, enter a meaningful Signature name, enter your signature in the composition field and use the formatting tools to change its appearance.

Step 4 - Select default signatures for For New Messages and/or For Replies/Forwards from the drop-down menus.

 

Step 5 - Click Save.

Note: To create, name, and save additional email signatures for specific purposes (new messages, replies, out of office), click + New signature.

 

Outcome

Your signature is created and is automatically applied based on your selections.

Note: You can also apply your signature to messages manually.

  

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

• USNH M365 Learning Pathways: On-Demand Online Walk-throughs, Tutorials, & Guides for M365 Products
  https://universitysystemnh.sharepoint.com/sites/M365LP/
• SharePoint Success Site: Learn How to Plan, Build, Launch, Share, & Manage Your Sites
  https://universitysystemnh.sharepoint.com/sites/SharePointSuccessSite/

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.