Outlook: Applying Sensitivity Labels

Summary

This article describes how to apply a sensitivity label to the email messages that you compose in the Web or Desktop versions of Outlook Office 365.

 

Context

Sensitivity labels allow you to classify and protect your email message content. Sensitivity labels ensure that email messages labeled as "Restricted - Encrypted" are automatically encrypted and not shareable outside of the intended list of recipients. Public, Sensitive, and Protected labelling makes the receiver aware of the level of sensitivity placed on the message by the sender, so they can act appropriately when forwarding the message or sharing its contents.

With the latest updates to Microsoft 365, securing email messages to recipients inside or outside of USNH is seamless.

 

Sensitivity Labels

Label Explanation Description
Public This information is publicly shareable without any need for oversight. No visible label applied.
Sensitive This message has sensitive content. Do not share. Text applied to upper left hand corner of document:
  • This is a sensitive message, please do not share.
Protected Please treat this as private, do not share. Required by institutional policy to be protected. Text applied to upper left hand corner of document:
  • Please treat this as protected.
Watermarked with the text:
  • Protected Information - Caution.
Restricted - Encrypted This message is marked Confidential and encrypted. InfoBar includes:
  • RESTRICTED ACCESS
To change permissions from the InfoBar:
  • Click Change Permissions.
Watermarked with the text:
  • Restricted information do not share or forward.

Follow the links for your expected outcome:

Applying a Sensitivity Label in the Windows Desktop Outlook App

Applying a Sensitivity Label in the Web version of Outlook

Opening an email message labelled Restricted - Encrypted

 

How-To

Task: To apply a sensitivity label to an email message that you compose in the Windows Desktop Outlook App.

 

Instructions

Step 1 - On the Home tab, select New Email.

Step 2 - On the message window menu, click the down arrow to expand the Sensitivity menu.

Outlook desktop message window with sensitivity button highlighted.

 

 

 

 

 

 

 

 

 

 

Step 3 - Choose the label that applies to your message from the Sensitivity drop-down list. Refer to the Sensitivity Label table for guidance.

Outlook desktop message window with expanded sensitivity menu highlighted.

 

 

 

 

 

 

 

 

 

 

 

Outcome

The sensitivity label you selected appears in the InfoBar just above the To field of your email message.

Email message with sensitivity label applied and highlighted text in the infobar.

 

 

 

 

 

 

 

Back to top

 

Task: To apply a sensitivity label to an email message that you compose in the Web version of Outlook.

 

Instructions

Step 1 - Click New message.

Step 2 - On the message window menu, click the down arrow to expand the Sensitivity menu.

Email message with Sensitivity button highlighted.

 

 

 

 

 

 

 

 

 

Step 3 - Choose the label that applies to your message from the Sensitivity drop-down list. Refer to the Sensitivity Label table for guidance.

 

 

 

 

 

 

 

 

 

Outcome

The sensitivity label you selected appears in the InfoBar just above the To field of your email message.

Email message with Sensitivity label highlighted in the InfoBar.

 

 

 

 

 

 

 

 

Back to top

 

Further Readings 

Opening an email message labelled Restricted - Encrypted

Office 365: Applying Sensitivity Labels

Teams: Requesting a Sensitivity Label for your Teams Site

SharePoint: Requesting a Sensitivity Label for your SharePoint Site

  

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

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Details

Article ID: 4363
Created
Thu 3/17/22 1:29 PM
Modified
Wed 5/1/24 11:39 AM
Applicable Institution(s):
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office