Outlook: Accessing a Shared Calendar in Outlook on the Web

Summary

This article details how to access another person's calendar in Microsoft 365 Outlook on the Web.

 

How-To

Task: To access another person's calendar in Microsoft 365 Outlook on the Web.

Note: When another Microsoft Outlook user grants you permission to his or her calendar, you can open it in Outlook. If you do not have permission, a permission request email message is sent to the other person.

 

Instructions

Step 1 - Sign in to Outlook on the web.

Step 2 - Select Calendar from the left navigation menu.

Step 3 - Select Add calendar.

Step 4 - Select Add from directory.

Step 5 - Enter the name or email address of the person whose calendar you want to view.

Step 6 - Select the person's name from the search results.

Step 7 - Choose where to add the calendar from the Add to drop-down or leave it at the default.

Step 7 - Select Save.

Outcome

The calendar appears in the navigation pane.

 

Task: Access a calendar shared by email invitation in Outlook on the Web.

Note: When another person shared a calendar with you, you may receive a sharing invitation.

Instructions

Step 1 - Sign in to Outlook on the web.

Step 2 - Open the sharing invitation email.

Step 3 - Select Accept.

Step 4 - The shared calendar is automatically added to your calendar list.

Step 5 - Select Calendar to view the shared calendar.

Outcome

The calendar appears in the navigation pane.

Further Readings 

Outlook: Sharing a Calendar in Outlook Desktop App

Microsoft Support - Open another person's Exchange Calendar 

Microsoft Learn - Share your calendar or open a shared calendar 

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

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