Outlook: Using the Global Address List (GAL)

Summary

This article provides instructions on how to access and use the Global Address List to add recipients to email messages.

 

How-To

The Global Address List (GAL) is the address look up feature in Office 365. It contains email addresses for individuals and resources. Office 365 uses the GAL to supply email addresses when you are composing a message or inviting individuals to meetings.

 

Task: To use the Global Address List to add recipients to an email message.

 

Instructions

Step 1 - Create a new email message.

Step 2 - Click To.

 

 

 

 

 

 

For Outlook on the Web For Outlook desktop

Step 3 - Select the category that contains the email address of the recipient.
Step 4 - Enter the name of the recipient in the Search field.
Step 5 - Click Save.

Step 3 - Enter the name of the recipient in the Search field and click the Arrow icon.

Step 4 - Double-click on a name in the results list to automatically populate the To field below and click OK.

 

Outcome

The recipient you selected from the Global Address List is added to the To field of your email message.

 

 

 

 

 

 

Further Readings 

Outlook: Recognizing Icons in the Global Address List (GAL)

  

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

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Details

Article ID: 1655
Created
Fri 7/19/19 6:15 PM
Modified
Mon 5/6/24 10:11 AM
Applicable Institution(s):
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office