Outlook: Adding Members to your M365 Group

Summary

The purpose of this article is to show you how to add internal and external members to an M365 Group that you own. This is for people who are owners of M365 groups that they have created themselves or have created via ticket with the ET&S Email Admins.

 

How-To

Task: To add Internal and External Members to an M365 Group

 

Note:

  • After Group creation, it may take up to 24 hours for the new group to appear in your list of groups
  • You must be an owner of the M365 Group to complete these instructions

 

Instructions

Step 1 - Open Microsoft Outlook Application

Step 2 - In the left hand view-pane, expand your Groups 

Step 3 - Select your group 

Step 4 - Click on "Group Settings" on the Ribbon under the "Home" tab 

Step 5 - Click "Add Members" 

 

About adding External Members: 

  • If you get an error message, please put in a ticket to the Email Queue 
  • External Members are sent Invites to collaborate with the UNH Tenant and are added as guest users. These Invites MUST BE ACCEPTED for the following configurations: 
    • Adding alerts on shared files to notify your external collaborators (guest users) 
    • Communicating with them through Teams 
    • Allowing them the ability to view the calendar 

 

Step 6 - Add the Email address of the member you would like to add 

Step 7 - Click "OK" 

For External Users:

  • They will receive an email invite and it will look like this

  • They will need to click on "Go to SharePoint" 
  • They will then need to create a free Microsoft account with their email if they do not have an existing Microsoft account

 

 

  • Once they complete this, they will be added as a guest user in our Microsoft tenant and they will be able to access shared resources as well as the M365 Group as a guest user. 
  • For Internal users, they will be able to see their group in Teams and access their channels there. They will also be able to access the Outlook calendar and Shared Mailbox in Outlook.

 

Outcome

External users: They will be accepted as guest users in our Microsoft Tenant and have access to the Group you have added them to.

Internal users: They will have access to the group as a member.

 

Further Readings

Outlook: Creating / Managing a Group

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

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