Summary
This article provides information on how to create and delete a group in Outlook on the Web and contains several links on how to best use your group for collaborating. It covers the following sections:
Content
Microsoft 365 Groups allows you to select a set of people as collaborators and set up a collection of resources such as a shared Outlook inbox, shared calendar, or a document library for those people to share. Group members automatically have all the required permissions to all the shared resources.
Notes:
How-To
Task: To create a Group in Outlook on the Web.
Instructions
Step 1 - Access your USNH email account
Step 2 - Select Groups > New group.
Step 3 - Enter a meaningful name in the Name field.
Note: The name you assign to your group is automatically prefixed with M365- when it is created.
Step 4 - Enter an email address in the Email address field.
Step 5 - Enter a description in the Description field.
Step 6 - Click the edit button to modify the Default settings.
Notes:
- Content in a Public group can be seen by everyone in your organization, and anyone in your organization can join the group. Groups created from Outlook on the web are Private by default
- Content in a Private group can only be seen by members of the group, and anyone who wants to join must be approved by a group owner.
- Neither Public nor Private groups can be seen or accessed by people outside of your organization unless invited as guests.
Step 7 - Click Create.
Outcome
All the groups that you create can be viewed/edited by selecting Groups from the navigation pane on the left of Outlook desktop application and Web interface.
Note: For instructions specific to Windows, MacOS, Web, and mobile versions of Outlook, select a tab on the Create a group in Outlook webpage.
Back to top
Task: To familiarize yourself with your group's features.
Your new group includes a shared inbox where group conversations take place. The shared inbox looks similar to your personal Outlook inbox. Members can read and reply to messages, search, and scroll back through the message history.
Instructions
Step 1 - In the navigation pane, under Groups, select your group.
Step 2 - Select New Conversation on the ribbon.
Step 3 - Type your message, add any attachments, and select Send All.
Outcome
All group members receive your email.
Notes:
- For instructions specific to Windows, MacOS, and Web, select a tab on the Have a group conversation in Outlook webpage.
- Your new group includes a shared SharePoint Document Library where you can store, share, and collaborate on files with group members.
- Your new group includes a shared calendar where group members can schedule, edit, and view upcoming events.
- Your new group includes a shared OneNote notebook where you can gather ideas, collaborate with group members, and store research.
- For instructions on adding / removing members to your group in Windows, MacOS, Web, and Mobile versions of Outlook, select a tab on the Add and remove group members in Outlook webpage.
Back to top
Task: To access your group's SharePoint Document Library.
Instructions
Step 1 - In the navigation pane, under Groups, select your group.
Step 2 - Click Files on the ribbon.
Outcome
The SharePoint Document Library opens in a browser where you can create new files, and upload files for your group to share.
Notes:
Back to top
Task: To schedule a group meeting.
Instructions
Step 1 - In the navigation pane, under Groups, select your group.
Step 2 - Select Calendar on the ribbon.
Step 3 - Select New Teams Meeting, or New Meeting.
Step 4 - Enter a subject, location, start and end time for your meeting. The group's alias is entered automatically in the To field.
Step 5 - Enter an agenda.
Step 6 - Select Scheduling Assistant on the ribbon to make sure you have the best time for the meeting.
Step 7 - Click Send.
Outcome
An event invitation is sent to the group members and the group calendar is updated with the event information.
Notes:
Back to top
Task: Consider additional suggestions for your group
Additional Suggestions
Back to top
Task: To delete a Group in Outlook on the Web.
Instructions
Step 1 - Access your USNH email account
Step 2 - Select Groups, and the group you want to delete.
Step 3 - Select Edit Group on the ribbon.
Step 4 - Click Delete Group.
Step 5 - Check the box: I understand that all group content will be deleted. NOTE: This cannot be undone.
Step 6 - Click Delete.
Note: For instructions specific to Windows , Web, and Mobile, select a tab on the Delete a group in Outlook webpage.
Outcome
Your group and all the group's content have been deleted.
Back to top
Further Readings
Outlook: Managing Email Distribution Groups
Outlook: Adding Members to your M365 Group
Learn about Microsoft 365 Groups
Use Groups in the Outlook mobile app (iOS)
Get started with Microsoft 365 Groups in Outlook
Create a group in Outlook - click on a tab: Windows, macOS, Web, Mobile
Have a group conversation in Outlook - click on a tab: Windows, macOS, Web
Share group files in Outlook - click on a tab: Windows or Web
Schedule a meeting on a group calendar in Outlook - click on a tab: Windows or Web
Add and remove group members in Outlook - click on a tab: Windows, macOS, Web, Mobile
Planner help & learning
What is Microsoft Teams? - video
Why you should upgrade your distribution lists to groups in Outlook
SharePoint Team collaboration site
Delete a group in Outlook - click on a tab: Windows, Web, Mobile
Need additional help?
For additional Training please visit the Teaching & Learning Technologies Training site.
To submit a support request, please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the Technology Help Desk team on your local campus. For password issues you must call or visit the Help Desk in person.