Summary
Shortly after leaving USNH, your OneDrive data will be deleted. This article outlines how to ensure USNH Institutionally owned/shared data will not be lost and how to transfer files from OneDrive to SharePoint.
Important! Changing ownership on files or folders in OneDrive does not move the data nor does it prevent the data's deletion if the owners' OneDrive is deleted. If you are a collaborator in a OneDrive file or folder that belongs to a departing individual, you will also lose access to that data unless it is moved or copied into a folder you own.
Note: For personal files, see OneDrive: Copying Personal Files/Folders before Leaving USNH
For retiring Emerita/Emeritus faculty:
- The OneDrive desktop sync application will no longer work for your account. All files in your OneDrive desktop application will be saved locally and no longer backed up to the cloud. It is recommended to remove the OneDrive desktop sync application from your desktop after retiring.
- A storage max quota will be set 100 GB and your files will be accessible only through the OneDrive web portal . If your files are using more than 100 GB space, you will not be able to add or modify any content until you move or delete items to get under the 100GB quota. This means you cannot save new Word or Excel docs or edit existing docs until the files are under quota again.
- See Accounts: Access for Adjunct and Emeritus Faculty for more information.
Context
When leaving USNH, your M365 applications will no longer be accessible and OneDrive account data will be deleted. The date when that happens depends on the individuals status:
- Typically, the files/folders for all departing students are retained for 30 days after the start of the next semester directly after the semester they graduated in.
- For example, if a student graduates in May: Files/folders are accessible until early October.
- If a student graduates in December your files/folders are accessible until mid-February.
- Once that date passes, you will lose access to all M365 applications and OneDrive account data will be deleted.
- Faculty & Staff: OneDrive accounts are tied to individual identities and do not persist permanently. When your affiliation with USNH ends, your OneDrive account will be deactivated, and you will immediately lose access. Your files are retained for a limited time to support recovery needs or account transitions, after which they are permanently deleted. See special note above for retiring Emeriti faculty.
How-To
Task: To Move your Files from OneDrive to SharePoint
Instructions
Important: Always use the SharePoint/OneDrive web interface "Move to" and "Copy to" functions described in this article. Avoid using File Explorer or the OneDrive sync client to move files, as these methods can remove crucial metadata, create sync conflicts during collaborative editing, fail to transfer hidden files, cause versioning issues, and bypass SharePoint's built-in safeguards. See M365: Moving or Copying Files in SharePoint and OneDrive for additional information.
Step 1 - Select the files or folders that you want to move, and then select Move to on the upper menu or by clicking the three horizontal buttons next to the file.
Step 2 - In the Move to pop up window, select the location you want to save to. Please note that you will see different locations depending on where you are. For example, if you are viewing it on a SharePoint site, you will see your current library, OneDrive, and other sites. If the site you are looking for does not show use the search bar.
Step 3 - Once the desired location has been selected, press Move here.
Outcome
Your USNH files have been moved to SharePoint.
Further Readings
OneDrive: Copying Personal Files/Folders before Leaving USNH
FAQs for Graduating and Departing Students
Accounts: Access for Adjunct and Emeritus Faculty
Copy files and folders between OneDrive and SharePoint sites
Need additional help?
For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:
Learn more about the great tools our Microsoft 365 Learning sites offer!
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.