CPS, KSC, UNH - Canvas: Post-Term Course Access FAQ

Summary

This article answers some commonly asked questions concerning post-term course access in Canvas.

This will apply to UNH Durham, UNH Manchester, and Keene State College.

 

Questions

Below is institution specific information.

Q1 - How long is a course available to students and faculty after the end of the term?

Q2 - After the 4 weeks what access do students have? (UNH)

Q3 - I don't want the students to have any access to the course and course materials after the term has ended, how do I control this?  (UNH, KSC, PSU)

Q4 - What access do faculty have to the course after that term end date 4 weeks after classes end?  (UNH)

Q5 - What about students who have an 'Incomplete' grade and need to continue course activities after the 4 week cutoff date?  (UNH)

Q6 - College of Professional Studies specific course access

Q7 - What does Read Only in Canvas mean for Students? 

 

Answers

A1 - How long is a course available to students and faculty after the end of the term?

UNH students and faculty will continue to have full access to the course until the term end date which is set to be 4 weeks after Commencement for Spring Semester. Full access means you can view all content and grades, interact with any quizzes or assignments that are still available and change grades. 

CPS students retain access for 3 weeks after the semester ends, at which point the course is automatically removed from their dashboard. For Grad students, their access turns to read only after 3 weeks.

KSC students retain access to the course unless the faculty has closed it.  In which case, student may not have access to the course.

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A2 - After the 4 weeks what access do students have? (UNH)

After 4 weeks the course will go to a read-only state and will be removed from the Dashboard and Default Course list for the student. It will now appear in an area called 'Past Enrollments' that they can see if they go to the 'View All Courses' link after clicking on the 'Courses' navigation link.  See this Canvas guide for more details on the course list:  How do I customize my Courses list?.  Note all course materials are still accessible by students in the 'Past Enrollments' area as read only resources.  The restrictions on the course are for interacting with the course or other course participants. This includes using Inbox email tool, messages and notifications which are no longer active.

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A3 - I don't want the students to have any access to the course and course materials after the term has ended, how do I control this?  (UNH, KSC, PSU)

You can update the course settings as shown above.  Check the box to 'Restrict Students from viewing course after end date' and then click on 'Update Course Details'. This needs to be applied prior to the course being concluded.  This area is automatically updated for CPS faculty.

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A4 - What access do faculty have to the course after that term end date 4 weeks after classes end?  (UNH)

Faculty access will match that explained for students in A2.  The course will be available in a read-only state under the 'Past Enrollments' area.   In addition to viewing the information on the concluded course instructors will be able to use the content from the course to import into a new course/term.  Details are found in this article Canvas: Using Course Copy. 

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A5 - What about students who have an 'Incomplete' grade and need to continue course activities after the 4 week cutoff date? (UNH)

If the student requires access to the course in Canvas to complete course work through the next semester you will need to request that the course be extended for that one student.  See the KB article about Requesting course extension for incomplete coursework.

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A6 - College of Professional Studies specific course access

Course access for CPS students is based on their degree program.

  • Undergraduate and Post-baccalaureate students will retain access to their courses for 3 weeks after the course end date. 
  • Graduate students will retain access to their courses. Student access will be converted to read-only 3 weeks after the course end date which means they will no longer be able to submit assignments, post discussions, or utilize Canvas tools within that course.  Assignments, course resources, feedback, quiz results, and grades will remain visible.

Students with an approved incomplete in their course will be automatically included in a Registrar's office list and have their Canvas course extended to the completion deadline. There is no action needed on the part of an instructor or student beyond submitting the Incomplete Request Form. Full details are available in the catalog  page.

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A7 - What does Read Only in Canvas mean for Students? 

By default, once the term ends, students can view content such as their submissions (excluding quizzes), instructor feedback, and grades. Here are all the things that students can and cannot do in past-term courses with default access settings:

  • Cannot submit assignments, participate in discussions or send/receive conversation messages

  • Cannot view quiz questions unless the instructor has enabled the quiz option is see their quiz results. The student's quiz submission to the questions could show the question and the answers. 

  • Can download assignments they submitted

  • Can view grades for assignments, quizzes and discussions

  • Can download course documents from Files (if enabled) and from published modules

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Further Readings

Canvas: Using Course Copy

Requesting course extension for incomplete coursework

CPS Catalog  

How do I customize my Courses list?  

 

Need additional help?

Submit a Canvas (myCourses) support request or visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

 

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