OneDrive: Moving Institutional Files to SharePoint before leaving USNH


Shortly after leaving USNH, your OneDrive data will be deleted. This article outlines how to ensure USNH Institutionally owned/shared data will not be lost and how to transfer files from OneDrive to SharePoint. Changing ownership within OneDrive may not work so it is recommended to move the files.

Note: For personal files, see OneDrive: Copying Personal Files/Folders before Leaving the University

For retiring Emeriti - the OneDrive desktop application will no longer work for your account. A storage max quota will be set 100 gbs and only accessible in the OneDrive web portal. All files in your OneDrive desktop application will be saved locally and no longer backed up to the cloud. It is recommended to remove OneDrive desktop application on your desktop after retiring.


When leaving USNH, your M365 applications will no longer be accessible and OneDrive account data will be deleted.  The date when that happens depends on the individuals status:

  • Typically, the files/folders for all departing students are retained for 30 days after the start of the next semester directly after the semester they graduated in.
    • For example, if a student graduates in May: Files/folders are accessible until early October.
    • If a student graduates in December your files/folders are accessible until mid-February.
    • Once that date passes, you will lose access to all M365 applications and OneDrive account data will be deleted.
  • Faculty access is removed anywhere between 30 and 270 days after the end of the last appointment, and depending upon institutional needs as guided by their respective collective bargaining agreements. Contact HR for details about a specific person(s).
  • Staff access is usually removed on the job termination date, and depending upon institutional needs as guided by their respective collective bargaining agreements. Contact HR for details about a specific person(s).



Task: To Move your Files from OneDrive to SharePoint



Step 1 - Select the files or folders that you want to move, and then select Move to.


Step 2 - Under Choose a destination, select the location you want to save to. SharePoint sites will show under the name of your organization. Please note that you will see different locations depending on where you are. For example, if you are viewing it on a SharePoint site, you will see your current library, OneDrive, and other sites. If the site you are looking for does not show select Browse sites.


Step 3 - Once the desired location has been selected, press Move here.

Note: If you do not see the Move to command you may be using OneDrive classic (older version of OneDrive UI) which is no longer supported.



Your USNH files have been moved to SharePoint.


Further Readings

OneDrive: Copying Personal Files/Folders before Leaving the University

FAQs for Graduating and Departing Students


Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

Print Article


Article ID: 4242
Thu 10/14/21 2:00 PM
Thu 5/23/24 9:48 AM
Applicable Institution(s):
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office