Summary

Microsoft Teams Meetings is a web conferencing tool available in Canvas.  The Microsoft Education LTI (Learning Tools Interoperability) allows educators and students to access and schedule Teams meetings for the class directly from Canvas using desktop, mobile, or web platforms.

Think of the Teams Meetings functionality as a shortcut to your meeting space where you can view past & upcoming meetings, schedule individual or recurring meetings, and join the Teams meetings related to the course with a few clicks right in Canvas. This article explains how to set up Teams Meetings in Canvas and how to use it.

• To set up Teams Meetings in Canvas
• To use Teams Meetings in Canvas

How-To

Known Issue September 2025 - Teams Roster Errors

Teams Roster Error Can Get into Teams Meetings Functionality in Microsoft Education LTI 

If you attempt to update and click Add Entire Class to a meeting or meeting series, and no names are populated from your course this is an error. Below is an example of a class added but without any participants showing up.

This error will also likely display an error message for students. There is a known current issue at this time. Students may see "Course Access Pending. You haven't accepted the course Invitation yet. Accept it to be added to the roster and unlock access." when they try to go to the LTI for Teams Meetings. The current workaround suggested is to select Allow Anyone in the Course to Join 

and then copy and paste the link from the more menu (...) in your course or send it to students in your preferred way

 If it is a meeting series it will be the same link, if it is multiple separate meetings you will have to copy and paste each link. 

Teams Roster Error Can Not Get into Teams Meetings Functionality in Microsoft Education LTI 

If you can not get access at this time we recommend scheduling through Outlook or the Teams Calendar app and then sharing the link in Canvas. We recommend setting up a series so you can reuse the link until this issue is fixed - Teams Meetings: Creating Persistent Meeting Links walks through our recommended settings for doing this. 

You can find the join link when you schedule in Outlook or the Teams Calendar by clicking on the scheduled event. Then clicking on the downwards arrow next to the Join button and clicking Copy join link.

If you have already entered a Teams Meeting and are the organizer, you can find meeting information under meeting info and then click Copy join info which copies all of the meeting information. 

Instructions

Step 1 - Log into Canvas and open the course in which you wish to add Teams Meetings.

Step 2 - Select Settings from the course navigation menu.

Step 3 - Select the Integrations tab that appears.

Step 4 - Enable Microsoft Sync by setting the toggle to On.

Step 5 - Click on the Sync Now button to create the course Team which is linked to your Canvas course. The Sync Now also enables the option to "Add Entire Class" to your Teams meeting that was created in Canvas.

Step 6 - The Microsoft Education LTI will appear in your course in navigation (beginning Fall 2025). If not please follow the steps below to add Teams Meetings to your course template. 

Step 7 - Select the Navigation Tab.

Step 8 - Drag and drop the Microsoft Education LTI item from the bottom to the top section and select Save when done.

Step 9 - Select Microsoft Education LTI in the course navigation to open the app.

Outcome

You have successfully set up Teams Meeting in Canvas.

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Instructions

Note:  The Sync option enables the option to "Add Entire Class" found in the meeting.  During the add/drop period, use the Sync option to update students ability to see all the MS tools. Also, use the "Add Entire Class" option to keep the meeting invite updated to the current course enrollment.

Step 1 - Open the Teams Meetings app. The default view is the agenda view, which shows all currently scheduled meetings for your course.

Step 2 - To Schedule a Meeting, Select the New Meeting button.

Step 3 - Add a Title so your students know what the meeting is for/about.

Step 4 - You can add individual students, or add the entire class with one click, using the "Add Entire Class" or use the "Allow anyone in the course to Join" functionality. We recommend using one or the other not both. 

Differences between Add Entire Class and Allow anyone in the course to join 

Add Entire Class

• Adds all individual users and sends an invite so users can access Teams Meetings via Outlook and the Teams Calendar 
• You may have to cross check invites after add drop periods to edit the class 
• Recommendation on when to use: When your class roster is stable and you have potentially smaller enrollment (20 or less) 
• Students will check Outlook, Teams Calendars or the Microsoft Education LTI for meetings 

 Allow anyone in the course to Join 

• No invites are sent 
• Must go to the Canvas integration to login or you must send them the link
• Uses the course roster and cross checks against that when logging into meetings 
• Recommendation on when to use: When your class roster is larger (20+) and more difficult to manage 
• Students will check the Microsoft Education LTI for meetings
• In the previous version of Teams Meetings in Canvas, if a meeting was created and students were not invited they would not see the invite. This is an easy way to make sure all students see the invite at least in Canvas. 

Step 5 - Set the date and time of your meeting, and whether you want your meeting to be a recurring event.

Step 6 - You can add a physical location if your meeting is hybrid. 

Step 7 - Add details to your meeting to let students know what to bring, or prepare for class. You can attach a document, insert media, or link to resources or even modules in your course.

Step 8 - When you are done entering details, select Save to schedule your meeting and send notifications to your selected recipients.

Editing the Meeting or Meeting Series

The edit button in Teams Meetings Microsoft Education LTI  is now available. To edit simply click Edit.

Outcome

You have successfully created a new Teams meeting and notified all the participants.

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Further reading

Microsoft Support - Teams Meetings for Educators and Students 

Canvas: Microsoft Education LTI

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

• USNH M365 Learning Pathways: On-Demand Online Walk-throughs, Tutorials, & Guides for M365 Products
  https://universitysystemnh.sharepoint.com/sites/M365LP/
• SharePoint Success Site: Learn How to Plan, Build, Launch, Share, & Manage Your Sites
  https://universitysystemnh.sharepoint.com/sites/SharePointSuccessSite/

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.