Add, Edit, and Remove Members of Microsoft 365 Groups in Outlook

Overview

Microsoft 365 Groups allow teams to collaborate by sharing resources such as email, calendars, and files. Group owners can manage membership by adding or removing members. This article explains how to manage group members in Outlook on the Web, New Outlook for Windows, and Classic Outlook (Desktop).

Permissions

- Only group owners can add or remove members.

- Members can view the group membership list but cannot make changes.

Outlook on the Web

Add Members

1. Sign in to Outlook on the Web (https://outlook.office.com).

2. In the left navigation pane, under Groups, select your group.

3. At the top of the group page, select Members.

4. Click Add members.

5. Search for the person you want to add, select their name, and click Add.

Remove Members

1. Open the group in Outlook on the Web.

2. Select Members.

3. Find the member you want to remove, click the X next to their name, and confirm.

New Outlook for Windows

Add Members

1. Open the New Outlook app.

2. In the left pane, under Groups, select your group.

3. Click the Group settings icon (gear) or Members.

4. Select Add members, search for the person, and click Add.

Remove Members

1. Open the group in New Outlook.

2. Go to Members.

3. Click the X next to the member’s name and confirm removal.

Classic Outlook

Add Members

1. Open Outlook (Classic).

2. In the navigation pane, under Groups, select your group.

3. On the ribbon, click Add Members.

4. Choose From Outlook Contacts, From Address Book, or Invite by Email.

5. Select the person and click OK.

Remove Members

1. Open the group in Classic Outlook.

2. On the ribbon, click Members.

3. Select the member you want to remove and click Remove.

Additional Resources

Microsoft Support: Add, edit, and remove members of groups in Outlook

https://support.microsoft.com/en-us/office/add-edit-and-remove-members-of-groups-in-outlook-3b650f4a-5c9b-4f94-a1bb-0cca4b1091de