Outlook: Accessing a Shared Calendar in Outlook Desktop App

Summary 

This article details how to access another user's calendar in Outlook Desktop App for both Windows and Mac.

• To open another calendar on a Windows computer
• To open another calendar on a Mac computer

How-To

Note: Even if the other person has created an additional calendar, you can open only the person's default Calendar

Instructions

Step 1 - Open the Calendar section of Outlook by selecting the calendar icon.

Step 2 - Select the "Home" tab on the top, and select "Add Calendar". If you don't see "Add Calendar", at the right end of the ribbon, select "the three dots"  and select "Add".

Step 3 - Select "From Address Book."

Step 4 - Enter a name or email address from your organization's directory and select the "arrow right"to search.

Note: If you want to narrow down your search, open the drop-down menu for the address book. You are able to select a specific campus or department and search through only their users.

Step 5 - Select the name or email address and click "OK".

Outcome

You can now access another user's calendar for Windows Outlook Desktop App.

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Note: Even if the other person has created an additional calendar, you can open only the person's default Calendar

Instructions

Step 1 - Open the Calendar section of Outlook by selecting the calendar icon.

Step 2 - Select the "Show Side Menu" to open a side menu if you don't see one.

Step 3 - Select "Add Calendar" and select "Add Shared Calendar".

Step 4 - Enter a name or email address from your organization's directory.

Step 5 - Select the name or email address and click "Open".

Outcome

You can now access another user's calendar for the Mac Outlook Desktop App.

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Further Readings 

Outlook: Accessing a Shared Calendar in Outlook on the Web

Microsoft Support - Open another person's Exchange Calendar 

Need additional help?

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