PaperCut Print: Using Xerox Printer/Copier/Scanners (MFD)

Summary

A Xerox Printer/Copier/Scanner is a single Multi-Function Device (MFD) that can print, copy, and scan documents. This article details instructions on using a Xerox Printer/Copier/Scanner MFD.

Body

Summary

A Xerox Multi-Function Printer/Copier/Scanner is a single machine that can print, copy, and scan documents. This article has detailed instructions on using the features of a Xerox Multi-Function Printer/Copier/Scanner.

For instructions on how to set up your ID card at Xerox printer/copiers, see our article on Setting up ID Card for Xerox Multi-Function (MFD) Printer/Copiers.

DO NOT punch a hole in your RFID capable ID card. This will disable the ability to use the card for tap access. Instead use a badge holder if you want to hang the card on a lanyard or retractable key chain.

 

How-To

Task: To Release print jobs at a printer/copier

Instructions

There are two methods for releasing print jobs from Xerox Multi-Function (MFD) Printer/Copiers: via a web browser or directly from the Printer/Copier itself.

More detailed instructions can be found at:

 

Outcome

Your document(s) will be printed at the printer/copier you selected.

Note: Releasing print jobs via web browser may cause your document to print before you can make it to the printer. If you want to be at the printer when your document is printing, use your ID card or log in to release the job directly on the printer/copier.  

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Task: To use Copy Features

Instructions

Step 1 - Tap your ID card on the card tap logo  or press the keyboard icon to log in with username and password. See detailed instructions on Logging In and Out of Xerox Printer/Copier/Scanners (MFD).

Step 2 - Choose "Access Device" from the PaperCut MF menu

Uploaded Image (Thumbnail)Click for full-size image

 

Step 3 - Choose Copy from the Device Access screen

Uploaded Image (Thumbnail)Click for full-size image

 

Step 4 - Proceed to copy as usual, adjusting settings as needed, using the document feeder if desired, etc.

Step 5 - If you want to complete a different action on the device, press the PaperCut MF button to return to the PaperCut MF menu. 

Uploaded Image (Thumbnail)Click for full-size image

 

Step 6 - If finished, press the User button (person icon) in the upper left, then tap the Log Out option to log out and display the device log in screen. 

Uploaded Image (Thumbnail)Click for full-size image

 

Outcome

You are able to make copies on the Xerox printer/copier/scanner MFD.

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Task: To use Scanning Features, including scan to Email or to OneDrive

Instructions

Step 1 - Tap your ID card on the card tap logo  or press the keyboard icon to log in with username and password. See detailed instructions on Logging In and Out of Xerox Printer/Copier/Scanners (MFD).

Step 2 - Choose "Scan" from the PaperCut MF menu

Uploaded Image (Thumbnail)Click for full-size image

 

Step 3 - Choose your desired Scan Action:

Step 4 (Optional) - Type a new Filename in the box, if desired, or keep the default filename.  For the Scan to My Email option, type a new email Subject in the box, if desired.

Step 5 - Load your document in the feeder or on the flatbed glass.

Step 6- Press the Start button to begin the scan with default settings. Or press "Change Settings" to adjust scanning options, if desired (more details below).

Uploaded Image (Thumbnail)Click for "Scan to My Email" image

Uploaded Image (Thumbnail)Click for "Scan To OneDrive" image

 

Step 7 (Optional): Adjust your desired Scan Settings. Available Scan Settings include (default values are underlined):

  • Duplex mode: Scan from a 1-sided or 2-sided document (use with document feeder).
  • Orientation: Scan in Portrait or Landscape mode
  • Paper Size: Scan to fit Letter, Legal, or Ledger size paper
  • File Type: Scan to a PDF, JPEG (image), or DOCX (MS Word) output file.
  • DPI: Choose the number of Dots Per Inch (DPI) to be scanned.  Options are 100, 200, 300 or 600 DPI.  The higher the number, the crisper the image and the larger the resulting file will be. Default is 200 DPI for Scan to My Email and 300 DPI for Scan To OneDrive.
  • Color mode: Scan in Color, Grayscale, or B&W (black & white)
  • Check box to Prompt for more pages: Check this if you want to scan more than one page into a single output file.  Un-checked by default.

Step 8 - When all settings are as desired, press the Start button to begin the scan.

Uploaded Image (Thumbnail)Click for full-size image

 

Step 9 - Wait for the Scan Complete confirmation screen.

Step 10 - When finished, press the Log Out icon (door with arrow pointing right) to log out and display the device log in screen. 

Uploaded Image (Thumbnail)Click for full-size image

 

Outcome

Your document(s) will be scanned to the location you chose with the scan settings you specified or accepted.

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Task: One Time Authorization for Scanning to OneDrive

Instructions

Step 1 - When you use the "Scan To OneDrive" option for the first time, check your email for a notification from “Scans for PaperCut MF <scans@papercut.com>” requesting authorization to copy files (your scanned documents) to a folder in your OneDrive account.

Step 2 - Click the “Login to OneDrive for Business” button/link in the email to provide authorization and allow scanning to OneDrive.

Uploaded Image (Thumbnail)

Click for full-size image

 

Step 3 - Your default web browser will open. Log into your USNH M365 account with your username@usnh.edu, password, and MFA, if required.

Step 4 - Once you are logged into your USNH M365 account, the browser will show success.

Uploaded Image (Thumbnail)

Click for full-size image

 

Step 5 - After about 5 minutes, you will receive an email that the scans are being copied to your OneDrive.

Step 6 - Future “Scan To One Drive” scanned documents will go to your "Scans for PaperCut MF" folder:  OneDrive > Apps > Scans for PaperCut MF

 

Outcome

Your document(s) will be scanned and uploaded to your USNH OneDrive.

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Further Readings

PaperCut Print: Releasing Print Jobs at Xerox Printer/Copier/Scanners (MFD)

PaperCut Print: Releasing Print Jobs via Web Browser

PaperCut Print: Logging In and Out of Xerox Printer/Copier/Scanners (MFD)

PaperCut Print: Setting up ID Card for Xerox Printer/Copier/Scanners (MFD)

 

Need additional help?

Use the “Request printer support or a change” button on the Central Printing Service page to submit a support request with as much detail as possible, or contact the Technology Help Desk team on your local campus. For password issues you must call or visit the Help Desk in person.

Details

Details

Article ID: 4914
Created
Wed 4/24/24 10:43 AM
Modified
Fri 5/17/24 10:28 AM
Applicable Institution(s):
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office