Summary

Kaltura's search filters make it easier to locate specific media within My Media library. Whether you're looking for recently uploaded videos, content that has received a high number of views, or media created during a specific timeframe, filters can help narrow your results quickly.

This article focuses on the Date Filters and Plays sort which are particularly useful for content management and reporting.

How-To

Task: How to use filters in Search in Kaltura

Kaltura's search filters can help you quickly locate media within your My Media library. Filters allow you to narrow results based on specific criteria such as creation dates, media ownership, and engagement metrics. This article highlights the Date Created and Plays sort. 

Instructions

Accessing Search Filters

1. Log in to Canvas or MediaSpace and open My Media.
2. Select the Filters button located near the search bar.
3. Expand the desired filter category. 
4. Apply one or more filters to refine your search results.

Using the Date Created Filter

The Date Created filter allows you to locate media based on when it was uploaded to Kaltura 

To filter by date:

1. Open the Creation Date filter section. If you don't see this option be sure to click on the arrow next to browse filters to see all the additional filters not on the initial page.  

2.  Select your preferred filter Any Date - Last 7 days - Last 30 days -  or Custom

3. Enter a Before date, After date, or both if using custom 

Only media created within the selected date range will be displayed.

Common Use Cases

• Locate videos uploaded during a particular semester.
• Find media created before or after a specific date.
• Review older content as part of media retention or cleanup efforts.

Tip: If you are searching for older content that may no longer be actively used, combine the Date Created filter with the Plays sort by functionality and then use table view for the best overview of said media. 

Sort By Functionality 

The Plays sort by allows you to sort media based on the number of times it has been viewed. You can also sort by: 

Creation Date - Descending, Creation Date - Ascending, Update Date - Ascending, Update Date - Descending, Alphabetically A-Z, Alphabetically Z-A, Views, Likes, Comments, Scheduling Ascending, or Scheduling Descending

To sort by plays:

1. Select the Plays sort by filter section.

The results will display only media that falls within the selected range.

Common Use Cases

• Find videos that have never been viewed (0 plays).
• Identify lightly-used media (fewer than 10 plays).
• Locate highly-engaged content (100+ plays).

Combining Date and Plays Sort

Using both filters and sort by together can help identify media that may need review or cleanup.

Example

To locate older content with little engagement:

• Date Created: Before January 1, 2025
• Plays: Sorts numerically from high to low go through to identify which have been played minimally 

Additional Information

• Multiple filters can be applied simultaneously.
• Filters remain active until cleared.
• Use keywords in the search box along with filters for more refined results.
• Select Clear All to return to all media results.
• Use the table view to see more media information on a single page in Kaltura as displayed

Table view display: 

List of Available Filters 

Outcome

Users understand how to use filters in Kaltura. 

Further Readings 

Kaltura: My Media Overview

Kaltura: Viewing Analytics through Kaltura's Content Engagement Dashboard

Kaltura: Streaming Media Data Retention Guidelines

Need additional help?

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.