Summary
This article describes how to apply a sensitivity label to the email messages that you compose in the Web or Desktop versions of Outlook Office 365.
Context
Sensitivity labels allow you to classify and protect your email message content. Sensitivity labels ensure that email messages labeled as "Restricted - Encrypted" are automatically encrypted and not shareable outside of the intended list of recipients. Public, Sensitive, and Protected labelling makes the receiver aware of the level of sensitivity placed on the message by the sender, so they can act appropriately when forwarding the message or sharing its contents.
With the latest updates to Microsoft 365, securing email messages to recipients inside or outside of USNH is seamless.
Sensitivity Labels
| Label |
Explanation |
Description |
| Public |
This information is publicly shareable without any need for oversight. |
No visible label applied. |
| Sensitive |
This message has sensitive content. Do not share. |
Text applied to upper left hand corner of document:
- This is a sensitive message, please do not share.
|
| Protected |
Please treat this as private, do not share. Required by institutional policy to be protected. |
Text applied to upper left hand corner of document:
- Please treat this as protected.
Watermarked with the text:
- Protected Information - Caution.
|
| Restricted - Encrypted |
This message is marked Confidential and encrypted. |
InfoBar includes:
To change permissions from the InfoBar:
- Click Change Permissions.
Watermarked with the text:
- Restricted information do not share or forward.
|
Follow the links for your expected outcome:
Applying a Sensitivity Label in the Windows Desktop Outlook App
Applying a Sensitivity Label in the Web version of Outlook
Opening an email message labelled Restricted - Encrypted
How-To
Task: To apply a sensitivity label to an email message that you compose in the Windows Desktop Outlook App.
Instructions
Step 1 - On the Home tab, select New Email.
Step 2 - On the message window menu, click the down arrow to expand the Sensitivity menu.
Step 3 - Choose the label that applies to your message from the Sensitivity drop-down list. Refer to the Sensitivity Label table for guidance.
Outcome
The sensitivity label you selected appears in the InfoBar just above the To field of your email message.
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Task: To apply a sensitivity label to an email message that you compose in the Web version of Outlook.
Instructions
Step 1 - Click New message.
Step 2 - On the message window menu, click the down arrow to expand the Sensitivity menu.
Step 3 - Choose the label that applies to your message from the Sensitivity drop-down list. Refer to the Sensitivity Label table for guidance.
Outcome
The sensitivity label you selected appears in the InfoBar just above the To field of your email message.
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Further Readings
Opening an email message labelled Restricted - Encrypted
Office 365: Applying Sensitivity Labels
Teams: Requesting a Sensitivity Label for your Teams Site
SharePoint: Requesting a Sensitivity Label for your SharePoint Site
Need additional help?
For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:
Learn more about the great tools our Microsoft 365 Learning sites offer!
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