Teams Meetings: Polling

Summary

As a meeting organizer or presenter, you can use Microsoft Forms to create polls before your Microsoft Teams meeting, and then launch them during it so attendees from any endpoint (mobile, web, desktop) can view and answer. You can even poll attendees before your meeting and collect information ahead of it.

When you launch your poll, it will pop up as a notification on the meeting screen and also appear in the meeting chat window. Attendees can also create ad-hoc polls during a meeting to get quick feedback on the spot. This will walk the user through creating polls in Teams Meetings

 

How-To

Task: To Create Polls

Instructions

Step 1 - In the Teams Application, select Calendar.

Step 2 - Find the meeting you've scheduled for which you want to add polls and click or tap it

Step 3 - Select Chat with participants.

Screenshot highlighting where to find Chat with participants

 

Step 4 - Select Add a tab, search for and select Polls, and then click or tap Add

Step 5 - Select Create New Poll, and then choose one of the following: 

  • Multiple Choice Poll - Create your question or statement, and then provide answer options (up to 12) from which your audience can choose.
  • Multiple Choice Quiz - Mark a correct answer for your multiple-choice quiz. You can have a single option as a correct answer, or more than one if you select Multiple answers.
  • Word Cloud Poll - Ask an open-ended question and see responses reflected in a word cloud.
  • Rating Poll - Let your respondents rate a statement. You can customize the ratings scale up to 5 and display those ratings by stars or numbers.
  • Ranking Poll - Let your respondents rank items from first to fifth by dragging the item to its ranked position or by using the arrow up/down icons.

Note: You can also specify whether the options are randomized when they are initially displayed to respondents by using the Shuffle Options settings. 

Step 6 - Add your question options and your answer options.

Step 7 - As appropriate for your meeting, select Share results automatically after voting and/or Keep responses anonymous.

Step 8 - Select Save. This will save your poll as a draft until you're ready to launch it during your meeting.

Note: You'll see DRAFT marked in green in the upper left corner of your poll to indicate it hasn't been launched yet.

Step 9 - To create more polls for your meeting, select New Poll.

 

Outcome

Users will be able to create a Poll for Teams meeting.

Back to top

 

Task: To Launch Polls

Instructions

Step 1 - You can launch a poll using either of these methods:

  • In the Polls tab, select Launch on the poll for which you want responses. You can do this before, during, or after your meeting.
  • Select the Polls icon in your meeting window, which will open a Polls pane. Select Launch on the poll for which you want responses.

Meeting attendees will see your question and answer options in a poll notification that appears in the middle of their meeting screen.

Image of a live poll in progress

 

Once attendees pick their answer, they'll select Submit and you'll be able to see their responses immediately. Meeting attendees also have the option of not participating in the poll by closing the poll notification that appears in the middle of their meeting screen without picking an answer nor selecting Submit.

Notes: 

  • Only meeting owners and presenters can create, manage, and launch polls. Meeting attendees have the ability to respond to polls but can't edit them.
  • Anyone (whether internally within your organization or those external to your organization) that has been forwarded your meeting invitation and is logged into Teams on the web can vote using either the poll notification pop-up during the meeting or in the Chat window.
  • Polls can always be accessed in the Chat window during a meeting.

 

Step 2 - Go to your Polls tab or Polls pane to see real-time results of polls that are collecting responses.

Tips: 

  • Polls that have been launched and are accepting responses will be marked in red with LIVE in the upper left corner of the poll.
  • Polls that have been closed and are no longer accepting responses will be marked in dark gray with CLOSED in the upper left corner of the poll.
  • If you want to reopen the poll, select the drop-down list next to Export results and choose Reopen poll.

 

Step 3 - If you want to close a poll, export poll results, or delete a poll, select the drop-down list next to View results and select Close pollExport results, or Delete poll. 

 

Outcome

Users will be able to understand how to launch and manage an existing Poll.

Back to top

 

Further Readings 

Microsoft Support - Poll attendees during a Teams meeting 

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

Print Article

Details

Article ID: 4851
Created
Thu 2/1/24 11:09 AM
Modified
Thu 4/25/24 11:48 AM
Applicable Institution(s):
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office