Summary
This article provides instructions on how to make a request to have changes made to your campus directory information. This information appears in the Outlook Global Address List (GAL), Teams, Canvas, and other locations throughout USNH. This article applies to employees of any of the USNH campuses.
The way an employee's Name, Gender Identity, Personal Pronouns, and Job Title display in the Campus Directory and other centrally managed systems and services is dependent upon the information that is on file in the USNH HR system. Once the information is updated in the USNH HR system the new data will synchronize and appear updated in affected systems and services.
How-To
Task: To change your displayed employee professional or chosen/preferred name, gender, personal pronouns, job title, or supervisor.
Instructions
- To change your displayed employee professional or chosen/preferred name, gender, or personal pronouns, refer to the instructions in the Job Aid on How to Manage Your Personal Information . These changes are processed in the USNH Human Resources system. Employees request these changes for themselves through Workday .
- Be sure to check all three names in Workday - the professional name, preferred name, and legal name.
- If a professional name is provided, that will be the primary name used in technology applications; otherwise, the preferred name will be used (unless the legal name is required).
- Professional name and preferred name are optional and can be edited or removed by the employee through Workday.
- Legal name changes are requested through Workday and require supporting documentation to be attached for review/approval by Human Resources. Supporting documentation must be a marriage certificate or other legally binding court document.
- To change your displayed job title:
- Make the request using the General HR Support form.
- To change your displayed supervisor as listed on your M365 contact card, your supervisor must make the request using instructions in the Job Aid on How to Request a Job Change .
Outcome
The information is displayed on your M365 contact card, in the M365 email global address list (GAL), and in other centrally managed applications and services. Some applications will take one to two days to update with your revised information.
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Task: To change your personal / home mailing address.
Instructions
- To change your personal / home mailing address, log into Workday .
- Open your Employee Profile > Contact tab to Change Home Contact Information.
- Refer to detailed instructions in the Job Aid on How to Manage Your Personal Information .
Outcome
Your personal / home mailing address will be updated.
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Task: To change your physical campus mailing address, campus phone number, or department affiliation.
Instructions
Outcome
Your physical campus mailing address, campus phone number, or department affiliation will be updated.
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Further Readings
Professional and Preferred Names, Gender Identity, and Personal Pronouns FAQ
USNH HR Services client portal
General HR Support request form
Human Resources and Payroll Contact Information
Workday Resources
Job Aid on How to Manage Your Personal Information
Job Aid on How to Request a Job Change
Need additional help?
Submit a General HR Support request form or reach out to your Human Resources and Payroll Contacts.
For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:
Learn more about the great tools our Microsoft 365 Learning sites offer!
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.