Summary
This article provides instructions on how to set an automatic (out of office) reply in the Outlook desktop application for both the Windows and Mac operating systems.
How-To
Create an Automatic Reply to respond to incoming email messages for either a standard reply or for when offices are closed.
Task: To create an automatic (out of office) reply in the Windows operating system.
Instructions
Step 1 - Open the Outlook desktop application and select the File tab.
Step 2 - Click Automated Replies (Out of Office).
Step 3 - Select the Send Automatic replies option.
Step 4 - Select a Start Time and End Time.
Step 5 - Enter a Response Message.
Step 6 - Click OK.
Outcome
An automatic reply is sent when an email is received by the email account. To test the feature, send a test email message to the email account.
Back to top
Task: To create an automatic (out of office) reply in the Mac operating system.
Instructions
Step 1 - Select the Tools tab.
Step 2 - Click Out of Office....
Step 3 - Check Send Automatic Replies.
Step 4 - Edit the response in the clear box. Additionally you may chose to only send them within a certain time period. You may also elect to send a message to people outside USNH.
Step 5 - Click OK.
>
Outcome
An automatic reply is send when an email is received by the email account. To test the feature, send a test email message to the email account.
Back to top
Further Readings
Send automatic Out of Office replies from Outlook for Mac
Set up an Automatic Reply
Need additional help?
For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:
Learn more about the great tools our Microsoft 365 Learning sites offer!
Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request. For password issues you must call or visit the Help Desk in person.