Office 365: Applying Sensitivity Labels

Summary

This article describes how to apply a sensitivity label to files you create using Office 365 applications such as Word, Excel, and PowerPoint.

Context

Sensitivity labels allow you to classify and protect the contents of files you create using Office 365 applications such as Word, Excel, and PowerPoint. Sensitivity labels ensure that files labelled as Restricted - Encrypted are automatically encrypted and not shareable outside of the intended list of recipients. Public, Sensitive, and Protected labelling makes the receiver aware of the level of sensitivity placed on the content of the file by the author, so they can act appropriately when sharing the file or its contents.

With the latest updates to Microsoft 365, securing the contents of your files shared inside or outside of USNH is seamless.

How-To

Instructions

Step 1 - On your desktop open Office 365, and from the navigation bar select, Word, Excel, or PowerPoint.

Step 2 - Create a document, spreadsheet, or presentation.

Step 3 - On the Home tab, click Sensitivity to expand the menu.

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Step 4 - Choose the label that applies to the content of your document, spreadsheet, or presentation from the Sensitivity drop-down list. Refer to the Sensitivity Labels table for guidance.

Step 5 - If you select Restricted - Encrypted from the Sensitivity menu, enter the necessary information into the Permissions window.

Restricted - Encrypted Permissions

Permissions Window	Instructions
	To enable the all the Permissions window fields, check the Restrict permission to this presentation option.
	To add people from your address book and give them only viewing permissions, click .
	To add people not in your address book and give them only viewing permissions, enter their address in the Can read this presentation, but can't change, print or copy content field.
	To give everyone in your organization only viewing permissions, click to the right of the Can read this presentation, but can't change, print or copy content field.
	To add people from your address book and give them viewing, change, and copy, but not print permissions, click .
	To add people not in your address book and give them viewing, change, and copy, but not print permissions, enter their address in the Can read, change, and copy content from this presentation, but can't print it field.
	To give everyone in your organization viewing, change, and copy, but not print permissions, click to the right of the Can read, change, and copy content from this presentation, but can't print it field.
	To verify/validate the addresses you entered into permissions fields, click .
	To save your permissions, click OK after completing your entries.
	To access additional permissions and settings, click More Options....

Outcome

The sensitivity label you selected is applied to the document, spreadsheet, or presentation based on your selection.

Example of an Applied Protected Sensitivity Label
Example of an Applied Restricted - Encrypted Sensitivity Label

Further Readings 

Outlook: Applying Sensitivity Labels

Teams: Requesting a Sensitivity Label for your Teams Site

SharePoint: Requesting a Sensitivity Label for your SharePoint Site

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

• USNH M365 Learning Pathways: On-Demand Online Walk-throughs, Tutorials, & Guides for M365 Products
  https://universitysystemnh.sharepoint.com/sites/M365LP/
• SharePoint Success Site: Learn How to Plan, Build, Launch, Share, & Manage Your Sites
  https://universitysystemnh.sharepoint.com/sites/SharePointSuccessSite/

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.