Summary
Control when each staff member is available for bookings in Shared Bookings pages.
How-To
Setting employee working hours ensures that their availability is accurately represented when a user or their customers try to book them. By default, the working hours for each employee match the business hours established in the Microsoft Bookings app (
How do I set business hours? ). Users can customize them to match the needs of the business and employees. This customization happens on the Staff page.
To book time off for staff members so customers can't book them while they're out of the office, see Schedule business closures, time off, and vacation time for instructions.
Task: To set an employee's working hours.
Instructions
Step 1 - Go to book.ms or open the Bookings app in Outlook or Teams.
Step 2 - Select your Shared booking page. Choose Staff on the left → select the staff member → click Edit staff.
Step 3 - Under Working hours, clear the Use business hours toggle.
Step 4 - Use the drop-down menus to select start and end times for each day. Click + to add start and end time selectors.
Step 6 - Select Save changes.
Outcome
The selected employee's working hours are set.
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Task: To set an employee's days off.
When scheduling a day off for an employee, that employee appears as unavailable on the booking page. Customers using the booking page are unable to schedule him or her for service on that day.
Instructions
Step 1 - Select the trash can icon next to the day that the employee will have off.
Step 2 - To schedule a day that was previously marked as a day off, click the + sign next to the day to schedule.
Tip: If scheduling employee vacation time, or other large blocks of time off, see Schedule employee vacation time
Outcome
The selected employee's non-working hours (days off) are set.
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Further Readings
How do I set business hours?
Schedule business closures, time off, and vacation time
Schedule employee vacation time
Need additional help?
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