Summary
This article provides instructions on how to set permissions on a public folder in the Outlook desktop application. It includes information about permission types and permission levels.
Content
The Owner of a Public Folder can change the permissions on the Public Folder including the Send As permission.
Folder Permission Types
| Name |
Setting |
Description |
| Default |
None |
This applies to all of USNH Faculty/Staff/Students and should not be modified. |
| Anonymous |
None |
This applies to people with mail servers outside of the USNH Exchange including Gmail, Xfinity, and other learning institutions. Set this to None unless are modifying setting of a Mail Enabled Public Folder. |
| Firstname.Lastname@instution.edu |
Any Permission Level |
This applies to the individual with this specific email account address. |
Folder Permission Levels
| Permission Level |
Actives that a sharing collaborator can perform |
| Owner |
Create, read, modify, and delete all items. Owners can change the permission levels of others. |
| Publishing Editor |
Create, read, modify, and delete items, and create subfolders. |
| Editor |
Create, read, modify, and delete items. |
| Publishing Author |
Create and read items, create subfolders, and modify and delete items that they created. |
| Author |
Create and read items, and modify and delete items that they created. |
| Non-editing Author |
Create, read, and delete items that they created. |
| Reviewer |
Read items only. |
| Contributor |
Create items only. |
| Custom |
Perform activities defined by the folder owner. |
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How-To
Task: To grant permissions to a collaborator on a Public Folder in the Outlook desktop application.
Instructions
Step 1 - Open Outlook and locate the Public Folder in the navigation bar.
Step 2 - Right-click on the Public Folder and choose Properties from the menu.
Step 3 - Click the Permissions tab. Note: This is only visible to Owners of the Public Folder.
Step 4 - Click Add to choose a collaborator from the Global Address List (GAL).
Step 5 - Expand the Permission Level drop-down menu and select a Permission Level.
Step 6 - (Optional) When you select a Permission Level from the drop-down menu, activities that are permitted for that Permission Level are pre-selected. To customize the Permission Level, select/de-select options in the Permissions area of the dialog window.
Step 7 - Click Apply to save your changes.
Step 8 - Click OK to close the Properties dialog window.
Outcome
The individual that you chose from the GAL can perform activates based on the permission level that you selected.
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Task: To remove a collaborator from a Public Folder in the Outlook desktop application.
Instructions
Step 1 - Open Outlook and locate the Public Folder in the navigation bar.
Step 2 - Right-click on the Public Folder and choose Properties from the menu.
Step 3 - Click the Permissions tab. Note: This is only visible to Owners of the Public Folder.
Step 4 - Click on the name of the collaborator that you want to remove, click Remove
Step 5 - Click Apply to save your changes.
Step 6 - Click OK to close the Properties dialog window.
Outcome
The collaborator that you selected can no longer perform any activities to the Public Folder.
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Further Readings
Outlook: Setting your Mail Enabled Public Folder to Accept Incoming Email
Need additional help?
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