Outlook: Managing Email Distribution Groups

Summary

This article explains how to create and manage email distribution groups that you own and how to view details about email distribution groups to which you belong.

Please make sure you are signed into Outlook on the Web here - https://outlook.office.com 

 

Distribution List Limitations

 

How-To

Task: To access the Distribution Group Management Portal:

 

Instructions

Step 1 - Navigate to the Distribution Group Portal. Please note that you will need to be logged into your USNH Work account in order to see the groups you belong to and the groups that you own.

  • As of August 1st, 2023, this will be the only way to manage your distribution groups as an owner.

 

Outcome

Both lists of distribution groups that you belong to or own are displayed.

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Task: To create, and manage your email distribution groups.

 

Instructions

Step 1 - Access your Email Distribution groups following the steps above.  

Step 2 - From the list of Distribution Groups you belong to,  Double-click on the Distribution Group you wish to update

To Manage Distribution Groups you are a Member of

Task Instructions

Join a group

To join a distribution group that you belong to:

Step 1 - Under Groups I belong to, Select "+Join"

Step 2 - Select a group from the resulting list

Or

Step 2 - Search for a group by typing all or part of is name in the search window, and click Search icon..

  • Note: To clear the search results, click X.

Step 3 - Select a group from the resulting list.

Step 4 - Click "Join group"

Leave a group

To leave a distribution group that you belong to:

Step 1 - Double-click on a group from your existing list.

Step 2 - Click  "Leave group"

Refresh information

To refresh the list of groups you belong to or own:

Step 1 - Click Refresh icon..

Edit or review details

To edit/review details of a specific group that you belong to or own:

Step 1 - Double-click on the group,

Or

Step 1 - Search for a group by typing all or part of is name in the search window, and click Search icon..

  • Note: To clear the search results, click X.

Step 2 -  Double-click the group in the list to make your changes

Step 4 - To retain your changes in the settings that you with to edit, click Save,

Or

Step 4 - To undo your changes, click the X in the corner of the flyout window.

Create a new group

To create a new group:

Step 1 - Click Add icon. Add new Group.

Step 2 - Enter your group information in the form.

Step 3 - Click Save.

Delete a group

To delete an existing group that you own:

Step 1 - Double-click the group from the list of groups you own.

Step 2 - Click Delete icon. Delete group.

 

Outcome

You can now create, and manage your email distribution groups.

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Task: To Review or Edit your email distribution group properties.

 

Instructions

Step 1 - View your Email Distribution groups following the steps above.  

Step 2 - Double-click the Distribution group listed in Distribution groups I own and it will open up the management window

To Manage Distribution Groups you Own

Functionality Instructions

To display the owners.

Click View all and manage owners.

To display the members.

Click View all and manage members.

To add members/owners.

Click + Add owners/ Add members.

To remove members/owners.

Select the members you wish to remove, then click "Delete"

To save your changes.

Click Save.

 
Step 3 - To Manage Membership Approval, Delivery Management (Specified Senders), Message Approval, and Email Options Settings for Groups you Own, select Settings and configure the privacy and security settings for your Distribution List
 

 

Outcome

You can now access, and review or edit your email distribution group properties.

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Important Information

If no items are listed under Distribution groups I own and you believe that you are the owner of a distribution list, notify the Technology Help Desk.

 

Further Readings

Outlook: Creating / Managing a Group

Outlook: Adding Members to your M365 Group

Outlook on the Web - https://outlook.office.com

Distribution Group Portal  - https://outlook.office365.com/ecp/MyGroups/PersonalGroups.aspx

 

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.  

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Details

Article ID: 2834
Created
Fri 10/2/20 5:15 PM
Modified
Tue 6/4/24 4:22 PM
Applicable Institution(s):
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office